Project Specialist I

Job Title: Project Specialist I
Location: Pomona, CA (HYBRID) 
Duration: 12+ months of Contract, possible extension

Shift: Work shift – (Monday – Friday), 7:00 am – 4:00 pm  
Work Mode: Hybrid – 2 days per week in office

Pay Range: $20 - $25.17/hr. on W2
 
Job Summary:
Day-to-Day Responsibilities:

• Act as the point of contact (POC) for VM vendors, process invoices for assigned vendors, track rejections, and ensure invoicing procedures are followed.
• Lead meetings with internal and external partners.
• Utilize work management system datasets to analyze trends and validate invoices.
• Ensure timely and accurate processing of invoices, maintaining adherence to schedules and contractual obligations.
• Apply advanced analytical and data interpretation skills to monitor, assess, and reconcile invoices.
• Serve as the primary contact for assigned vendors, facilitating clear communication and prompt resolution.
• Collaborate with internal teams to optimize workflows and support compliance with invoice processes.
• Identify and recommend process improvements to enhance efficiency and effectiveness in Vegetation Management.

 
Required Skills & Attributes:

• Proficiency with work management and financial systems (e.g., SAP, Ariba, or similar).
• Strong organizational and time management abilities.
• Excellent written and verbal communication skills.
• Ability to prioritize tasks and manage multiple deadlines efficiently.
• Proactive problem-solving and critical thinking skills.
• Experience in vendor management and relationship building.
• Strong Excel and data analysis skills (pivot tables, VLOOKUP, data validation).
• Ability to work independently and as part of a team in a fast-paced environment.

 
Must have (Required):

• Advanced excel - Pivot, formulas, calculation.
• Using SAP Ariba currently.
• Preferred SAP or Ariba experience.
• Any AP, invoicing experience can be considered.
• Must have an accounting background.
• Attention to detail is required.
• About 1000 invoices per week (Team of 6 Analysts).
• Reviewing/validating/approving the invoices.
• After training & processing contracts, they will be assigned a vendor to become POC & process all invoices, conduct meetings, training them, etc.
• Work closely with operation supervisors on field to discuss contracts, invoices, etc.
• Working on different payment terms - Net10, 30 & 60