Facilities Coordinator II

• Maintain scheduling and task management through our CMMS (computer maintenance management system) to keep track of assets, corrective and preventive maintenance activities.

• Schedule and coordinate work for outside vendors and Facilities technicians with appropriate work-center Supervisors on our CMMS database

• Manage the Facilities group calendar including PTO, contractor visits, site events needing support, and the working location of team members on a given day.

• Provide support for critical documents and always filing and maintaining records in an audit ready state following Good Documentation Practices.

• Maintain and update departmental standard operating procedures (SOP’s).

• Prepare and maintains monthly metrics for the department.

• Partner with other site administrative support in the orchestration of meetings, report generation and projects.

• Create purchase order requisitions and process of invoices for payment via our portal

• Ensure timely completion of activities and projects; maintain follow-up on all electronic and written correspondence.

• Purchase office equipment and supplies for the department(s).

 

 

Required Skills: 2+ years of experience in a similar administrative or facilities role

 

Requirement:

•             Must have experience with Microsoft Outlook, Excel, and Word.

•             Strong interpersonal skills, ability to build relationships, highly motivated, and organized

•             Excellent verbal and written communication skills with experience

•             Ability to maintain a professional demeanor in a fast-paced environment, easily handling and overcoming scheduling demands/conflicts and multiple simultaneous requests.

•             Ability to adapt, maintain effectiveness in varying environments and with different tasks, responsibilities, and people

•            

 

Preferred Skills:

•             Experience in a cGMP environment with use of a BMS and CMMS system is desirable

•             Database Use Experience

•            

Degree/Certifications:

High school diploma or equivalent required