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Job Requirements of Executive Assistant:
-
Employment Type:
Contractor
-
Location:
Green Valley, CA (Onsite)
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Executive Assistant
Careers Integrated Resources Inc
Green Valley, CA (Onsite)
Contractor
Job Title: Executive Assistant
Job Location: Green Valley, CA
Job Duration: 3+ Months
Shift: Monday – Friday 8:00 a.m. to 4:30 p.m.
Pay range: $30 - $35/hr. on w2
Position Summary:
Job Description:
Required Skills:
Job Location: Green Valley, CA
Job Duration: 3+ Months
Shift: Monday – Friday 8:00 a.m. to 4:30 p.m.
Pay range: $30 - $35/hr. on w2
Position Summary:
- The Administrative Services Coordinator is integral in advancing division-wide operations, communication, and engagement.
- The position requires exceptional initiative, critical thinking, organizational skills, and professional The Administrative Services Coordinator is a vital representative of the Administration, providing high-level executive and administrative support to the Ambulatory Division at Client Health.
- This dynamic role supports the Senior Vice President and Chief Ambulatory Operations Officer, Senior Vice President of the Medical Foundation, Vice President of Ancillary Services, Chief Medical Information Officer (CMIO), Primary Care Medical Director, and other ambulatory leadership as needed.
- In addition to a wide range of administrative and operational responsibilities, this role oversees all regulatory CLIA licensing and renewals for ambulatory clinics, ensuring compliance with the California Department of Public Health (CDPH), the Centers for Medicare & Medicaid Services (CMS), and other regulatory agencies.
- The Administrative Services Coordinator is essential for enhancing division-wide operations, communication, and engagement.
- This position requires exceptional initiative, critical thinking, organizational skills, and professional communication while working both independently and collaboratively in a fast-paced environment.
Job Description:
- Provides executive-level support to ambulatory leadership, including senior vice presidents (SVPs), vice presidents (VPs), the Chief Medical Information Officer (CMIO), physician leaders, and others as requested.
- Coordinates and distributes reports, correspondence, regulatory documents, and policy and procedure updates as needed.
- Maintains and updates safety protocols, policy manuals, and standard operating procedures.
- Assists with operations and regulatory initiatives to support compliance in ambulatory practices.
- Oversees the applications and renewals for regulatory CLIA licenses for all ambulatory clinics, coordinating with the California Department of Public Health (CDPH), the Centers for Medicare & Medicaid Services (CMS), and other agencies to ensure timely and accurate submissions.
- Coordinates meetings and calendars, including managing committee rosters, meeting logistics, catering arrangements, and the preparation of presentations.
- Maintains strict confidentiality in all aspects of the role.
- Plans and executes provider meetings such as Network Operations Councils (NOC), CPC Leadership, quarterly physician leadership dinners and CMEs, including agenda development and follow-up after meetings.
- Supports marketing with the development of quarterly newsletter / communication platform highlighting operational updates within including new physicians, APPs and administrative leaders.
- Supports Primary Care Medical Director with the publication of the on-call schedule and submits initial calendar to appropriate physician and administrative leaders.
- Maintains the directory of ambulatory physicians and staff.
- Supports the planning of division-wide events, such as employee engagement activities, appreciation events, and annual Doctor’s Day celebrations.
- Represents ambulatory leadership at selected meetings, committees, or community events as needed.
- Supports and executes special projects and division priorities as assigned.
- Performs other duties as necessary to support ambulatory operations and leadership.
Required Skills:
- Education: Courses in business English, typing, transcribing and knowledge of data analysis. Associates required.
- Licensure/Certification: Notary Public Commission or completion of requirements within six months of hire.
- Experience: Minimum of five years in executive assistant or secretary position with continually increased responsibility. Coordination of high-level projects preferred
- Skills: Demonstrates effective problem solving, critical thinking, decision-making and conflict resolution skills. Types 60 wpm; may take shorthand and/or speed writing and transcription skills; mastery of MS Office, Excel, Power Point. Excellent written and verbal communication skills.
- Standards of Performance: Demonstrate performance by adhering to established policies and procedures and exhibiting the defined characteristics associated with attendance and punctuality.
- Physical Effort: Attendance is an essential function of the job. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee may participate in the following activities: Primarily sedentary.
- Hours of Work: 8:00 a.m. to 4:30 p.m., Monday-Friday, or based on business need.
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