Medical Secretary

Job Title: Medical Secretary
Location: Paramus, NJ 07652
Duration: 01/12/2026 – 04/11/2026
Shift: 8:30 AM - 5:00 PM 5 x 8 hr/week No Weekend Requirement No Holiday Requirement No On-Call Requirement Float Requirement: Yes
Pay Range: $19-$22/hr. 
Schedule Notes: Orthopedic Specialists of New Jersey - Paramus - This position will primarly report to the Paramus office, but, will be expeceted to float to the Montvale office to cover planned / unplanned PTO or if additional support is required on high volume days. Required Years of Experience: Min of 1 year expereince of front office in a medical practice Scrub Color: Black
Schedule: 5 days per week, 8 hours per day, 40 hours per week
Work Setting: Outpatient – Ortho Specialty

• Four years secretarial experience or equivalent employment experience or education.

• Must be proficient in PC office software.

• Health/hospital experience preferred.

• Secretarial science education or comparable experience preferred.

Required Education:

• HS diploma or equivalent.

Preferred Education:

• Post High School course in medical terminology.

• Assist the Medical Staff Coordinator, Medical Director, and Vice President, Medical Administration in gathering, coordinating, and distributing data, minutes, correspondence, and other duties pertaining to the functioning of the Medical Staff.

• Coordinate and provide staff support for specified Medical Staff functions.

• Support Committees and Department Meetings including Department of Medicine (Perth Amboy Division), Department of Medicine (Old Bridge Division), Department of Medicine (Quality Assurance Committee), and Graduate Medical Education.

• Provide support for the Physical Diagnosis Course, Physician Assistant Program, and Internal Medicine Residency, including secretarial duties for the Assistant Director of the Residency Program.

• Assure meeting room assignments and reservations; provide members with two weeks written notice of meetings; prepare agendas.

• Attend meetings if requested and produce accurate minutes within one week after receipt of draft; submit minutes for approvals and routing.

• Type related correspondence within two weeks of receipt and follow up on action items from meetings.

• Generate and maintain attendance records for medical staff meetings.

• Produce on-call schedules for the Department of Medicine and its divisions and distribute updates.

• Maintain physician mailbox listings and distribute materials accordingly.

• Perform general secretarial duties including phone coverage, mail retrieval, duplication, filing, and office supply requisitions.

• Provide back-up support to other secretaries and perform other assignments as directed.