Scheduling Coordinator Assistant

Job Title: Scheduling Coordinator Assistant
Location: Saginaw, MI 48603
Work Schedule: Must be able to work a 2-3-2-day shift schedule (works alternating weekends). Manager will ensure 40 hours a week are worked, so flexibility for working over 8 hours a day may be required.

Job Description:
Required Skills:

• Demonstrated proficiency in Excel! This is the main requirement. In addition, candidates must be very organized, detailed and structured.
• This role is very mechanical in nature and needs someone who is methodical and efficient.

Purpose of the Position:

• We are seeking a reliable and detail-oriented Scheduling Assistant to support the Operations team.
• This role will assist with administrative tasks related to scheduling and ensure smooth day-to-day operations.

Key Responsibilities:

• Assist with processing employee time-off requests and ensure proper documentation.
• Input schedule updates into the system as directed by the Scheduling Coordinator.
• Maintain accurate records of employee hours, absences, and schedule changes.
• Help prepare and distribute schedules to employees, ensuring timely communication.
• Post available overtime opportunities as directed and track responses from employees.
• Monitor and update scheduling boards or digital tools as needed.
• Provide administrative support during the resolution of scheduling conflicts.
• Assist with generating basic reports and summaries for the Scheduling Coordinator.
• Communicate changes in schedules to team members under the direction of the Scheduling Coordinator.

Qualifications:

• Must be at least 18 years of age and possess a high school diploma or GED.
• Proficiency in Microsoft Excel and the ability to perform basic functions such as data entry and formatting.
• Strong communication and organizational skills.
• Ability to manage tasks efficiently and meet deadlines.
• Detail-oriented with a focus on accuracy.
• Experience in administrative or clerical roles preferred but not required.
• Ability to work alternating weekends as part of a 2-3-2-day shift schedule.