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Job Requirements of Executive Assistant (Temporary Coverage):
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Employment Type:
Contractor
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Location:
Midvale, UT (Onsite)
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Executive Assistant (Temporary Coverage)
Careers Integrated Resources Inc
Midvale, UT (Onsite)
Contractor
Job Title: Executive Assistant (Temporary Coverage)
Location: Remote (Preference: Salt Lake City, UT area for occasional in-person meetings)
Duration: 3 months+ with possible extension
Hours: Monday – Friday, 8:00 AM – 5:00 PM MST (must support Mountain Standard Time)
Type: Temporary Assignment
Flexibility: Must be open to early start/late hours based on executive needs
Role Summary:
This position provides high-level administrative support to multiple senior leaders, including the Chief Medical Officer, VPs, and AVP-level executives. The role requires calendar management, communication coordination, meeting logistics, report preparation, and maintaining confidentiality in accordance with HIPAA guidelines.
Key Responsibilities:
- Maintain and manage complex executive calendars and appointments
- Prepare meeting materials, agendas, presentations (PowerPoint), and follow-up action notes
- Handle confidential correspondence, mail, phone screening, and call routing
- Create and edit memos, reports, and official documents with a high degree of accuracy
- Record and transcribe meeting minutes; serve as secretary for committee meetings
- Coordinate travel, lodging, conferences, and event logistics
- Support general administrative needs including filing, faxing, scheduling, and data management
- Serve as a point of contact for internal and external stakeholders
- 2+ years of Executive Assistant experience, supporting multiple senior leaders
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Access)
- Strong written and verbal communication skills
- Typing speed of 65+ WPM
- Familiarity with medical managed care or Medicaid (preferred)
- Ability to manage priorities, maintain confidentiality, and work independently
- Excellent organizational and time management skills
- Associate’s Degree or equivalent work experience
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