Executive Assistant

Desired Shift: DAYS - 8HR: M-F (In Office)

Executive Assistant to provide administrative support for the Senior VP of Finance - Behavioral Health Looking for a Temp to Perm Candidate.

Key Responsibilities include:

• Serves as the lead administrative role for the BH finance department, coordinating divisional meetings, and supporting the maintenance and integrity of divisional systems and facility architecture.

• Organizing / managing complicated calendaring and commitments.
• Managing the SVP BH Finance travel and expense reporting.
• Participation/note taking in finance leadership team meetings.
• Ensuring that review materials are collected and distributed to SVP of Finance in advance of meetings and providing light ad hoc presentation support.
• Ordering of supplies.
• Overseeing the finance division SharePoint site, the BH facility listing, the CEO listing, and the BH Directory.
• Routing department invoices routing to appropriate corporate team members for approval and final payment.
• Coordinating administrative and logistical details for budget meetings, finance training, and new CFO orientations.
• Ensuring timely and accurate software set-up for all new CFOs across the division.
• Assisting with the integrity of financial packages, the chart of accounts, hospital profiles, and other data elements.

Qualifications

Bachelor's degree preferred with 10+ years experience in executive level support.

• Extensive knowledge of Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Demonstrated strengths in staff coordination, project management and meeting planning.
• Performs administrative duties of a highly confidential nature for the SVP BH Finance.
• Strong verbal and written communication.
• Demonstrated learning agility.
• The ability to build and maintain strong professional relationships with departmental staff and other corporate executive assistants.