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Job Requirements of Administrative Assistant I:
-
Employment Type:
Contractor
-
Location:
New York, NY (Onsite)
Do you meet the requirements for this job?
Administrative Assistant I
Careers Integrated Resources Inc
New York, NY (Onsite)
Contractor
Job Title: Administrative Services, Global Travel
Location: New York, NY (Hybrid - Likely 1-2 days per week)
Duration: 6 months contract
Job Description:
What are the main 3-5 responsibilities of this resource?
What are the TOP Critical Skills or Must Haves skills a candidate should have on their resume in order to be considered?
Must haves:
Location: New York, NY (Hybrid - Likely 1-2 days per week)
Duration: 6 months contract
Job Description:
- Monitor SVP mailbox bringing critical/time sensitive matters to SVP s immediate attention and responding to emails on SVP behalf
- Devise organizational procedures for incoming and sent emails: evaluate, prioritize, create necessary folders and files; use recognizable search terms to locate emails. Evaluate mail and assign to folders for SVP review
- Ensure completion of project and action requests from SVP to GT staff members
- Manage dynamic calendar. Arrange internal meetings, conference calls, vendor appointments, events and other ad hoc situations that arise from email communications
- Liaise with C-Level office staff to assist with executive travel and concerns as they arise
- Maintain supplier/vendor database of contracts and agreements to ensure timely renewals and advise of relevant expiration dates
- Coordinate and book business travel for SVP
- Prepare expense reports for SVP, maintain organize
What are the main 3-5 responsibilities of this resource?
- Email/inbox management
- Scheduling/calendar management
- Corresponding with C-level EA s
- Organizing digital files
What are the TOP Critical Skills or Must Haves skills a candidate should have on their resume in order to be considered?
- Previous EA experience/experience supporting executive level
- Experience in travel industry is highly desirable
- Experience managing schedules & digital files
Must haves:
- Flexible
- Able to multi-task, prioritize high efficiency
- Strong organization skills
- Strong calendar management ex: SVP s calendar is constantly changing based on priorities
- Attention to detail is key
- Strong articulation, good grammar & writing skills will be corresponding closely with EA s for high-level management
- Strong Microsoft Office: Outlook, Excel, PPT
- Confident presenting & corresponding with senior management
- Able to create more efficient processes
- Knows how to effectively file/create folders in One-Drive/email inbox to keep things organized for tracking and documentation purposes emphasis on organizing, making things easy to find later on
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