Executive Assistant

Job Title: Executive Assistant
Location: Pomona, CA 91768
Shift: Monday – Friday, 8 AM – 5 PM  5 days per week
Pay Range: $25-$33.07/hr.
 
Job Summary:

• You will support the team managing large-scale efforts to upgrade the Next Generation Enterprise Resource Planning Software System.
• This role performs clerical and administrative tasks, organizes and maintains databases, and supports meeting planning and execution.
• It involves handling sensitive information with the highest standards of confidentiality and integrity, while contributing to project success through research, analysis, and well-organized documentation.

• High School Diploma or Equivalent

• Four or more years of experience performing advanced administrative, Productarial, and clerical functions.
• Proficiency with Microsoft Office Suite including Outlook, Teams, Notes, Word, Excel, PowerPoint, and CoPilot.
• Experience navigating and using SharePoint.
• Experience creating files in MS Notes.
• Experience processing expense reports, purchase orders, and invoices.
• Experience managing and prioritizing multiple calendars.
• Ability to draft letters, memos, invoices, reports, presentations, and other documents.
• Ability to organize and maintain databases, libraries, and knowledge repositories, enhancing accessibility and efficiency.
• Skilled in planning and executing meetings, including agenda preparation, note-taking, action item tracking, and coordinating attendees’ schedules.
• Knowledge of business software and Artificial Intelligence tools for drafting correspondence, reports, and presentations.
• Ability to process expenditure approvals and ensure compliance with budgetary and financial regulations.
• Handles sensitive and proprietary information maintaining a high level of confidentiality.

 
Additional Notes:
This position supports a key digital transformation effort and requires strong organizational skills, technical proficiency in business software, and a detail-oriented mindset. It is a 100% on-site role with a hybrid collaboration environment.