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Job Requirements of HR Event Coordinator:
-
Employment Type:
Contractor
-
Location:
Cambridge, MA (Onsite)
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HR Event Coordinator
Careers Integrated Resources Inc
Cambridge, MA (Onsite)
Contractor
Job Title: HR Event Coordinator
Location: Cambridge, MA 02142
Duration: 6 Months+ (Possible Extension)
Pay Range: $35.00 - $40.00/Hour on W2
Overview:
Key Responsibilities:
Qualifications:
Location: Cambridge, MA 02142
Duration: 6 Months+ (Possible Extension)
Pay Range: $35.00 - $40.00/Hour on W2
Overview:
- We believe every employee experience should reflect our commitment to excellence, curiosity, and our peoplefirst culture.
- As an HR Event Coordinator with a primary focus on Learning & Development events, you’ll play a central role in planning, coordinating, and delivering highquality learning experiences across the organization. In this role, you’ll work closely with L&D program owners, HR partners, facilitators, vendors, and participants to ensure that every event runs smoothly from start to finish.
- Your attention to detail, proactive planning, and passion for supporting learner success will help strengthen our development offerings and amplify our impact across the organization.
Key Responsibilities:
- Plan and coordinate L&D events —including our flagship people manager development program — ensuring all logistics run smoothly from preplanning through postevent followup.
- Manage scheduling and calendars across multiple time zones, securing facilitators, venues, and participant availability while anticipating and resolving conflicts.
- Support all onsite and virtual event logistics , such as room setup, materials preparation, technology support, catering, participant checkin, and vendor coordination.
- Provide timely updates and clear communication before, during, and after each event.
- Maintain accurate event records and tracking , including attendance rosters, registration lists, feedback surveys, and program documentation.
- Monitor registration and capacity , proactively identifying sessions that require additional communication, resourcing, or scheduling adjustments.
- Gather and share postevent feedback to help evaluate program effectiveness and drive continuous improvement across L&D offerings.
- Contribute to other HR projects, events, and initiatives that enhance our employer brand and employee experience as needed.
Qualifications:
- Bachelor’s degree or equivalent experience
- 1–3 years in event coordination, HR, or administrative support — preferably in a fast-paced, high-growth environment
- Exceptional organizational skills with the ability to prioritize competing demands
- Strong written and verbal communication skills, with a customer-first mindset
- Comfort navigating scheduling tools and virtual meeting technologies (e.g., Zoom, Teams)
- Proactive problem-solver who thrives in a collaborative team environment
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