Executive Assistant

Job Title: Executive Assistant
Location: New York, NY 10004
Duration: 04/27/2026 – 07/31/2026
Shift: 9:00 AM – 5:00 PM
Schedule: 5 days/week, 8 hrs/day, 40 hrs/week, No on-call
Work Setting: Clinical Operations
Pay Range: $40-$44/hr.
Schedule Notes: This role will be supporting the Division Head of the department. We are looking a detailed oriented person, to manage heavy calendar appointments and coordination of meetings. This person needs to be detailed oriented and needs to have 3-5 years experience supporting a c-suite role. We are looking for a mature person who possesses excellent oral and written communication skills. They need to have the ability to work independently and have a sense of sound judgement. Although this role requires a bachelor degree, a master degree is preferred.

Requirements
Required Skills & Experience:

• Minimum 3–5 years of experience supporting senior-level or C-suite executives
• Strong experience managing heavy calendars and coordinating meetings
• Ability to multitask, work independently, and perform under pressure
• Strong problem-solving and organizational skills
• Excellent written and verbal communication skills
• Ability to handle confidential information with discretion
• Proficiency in Microsoft Word, Excel, PowerPoint, and Access

Preferred Skills & Experience:

• Master’s Degree

Education

• Bachelor’s Degree

Certifications & Licensure

• N/A

Job Summary
Provides high-level administrative support to the Division Head, including managing complex calendars, coordinating meetings, and ensuring efficient day-to-day operations. Requires strong attention to detail, sound judgment, and the ability to work independently in a fast-paced environment.

Key Responsibilities

• Manage complex executive calendars and scheduling
• Coordinate meetings, appointments, and communications
• Prepare, edit, and manage documents using Microsoft Office tools
• Liaise with internal and external stakeholders
• Maintain confidentiality and handle sensitive information
• Support administrative and operational needs of leadership