Office Manager

Job Title: Administrative Assistant/ Office Manager
Location: North Andover, MA
Duration: 12 Months (possible extension)

Job Summary:
The Office Manager position is responsible for providing general office management support, overseeing the daily operations of the office, and providing administrative support to R&D, Operations and other departments as required. This position will provide comprehensive administrative support to the site management (e.g., preparation of presentations, travel coordination, scheduling resources for meetings, tracking various administrative expenses).

Principal Activities:
Oversees day-to-day office administration including (but not limited to):

• Greeting visitors, general front desk management, and managing office protocols.
• Manages / stocks office and cafeteria supplies. Works with Purchasing for sourcing of office supplies and services.
• Prepares items for shipment. Maintains / files all shipping and receiving documents.
• Receives all incoming packages and shipments. Communicates arrival of all incoming packages to the appropriate employee, lab, storage room, etc.
• Manages the office purchasing card, including submission of expense reports for repayment.

Provides administrative assistance to the North Andover R&D site:

• Maintains calendars, coordinate travel arrangements, and schedule meetings for the R&D and Operations executive team.
• Coordinates offsite and onsite meetings, including scheduling interviews, luncheons / dinners.
• Prepares presentations and agendas for meetings, take meeting minutes.
• Generates and distributes important (and at times confidential) documents, such as memoranda, reports, meeting minutes, general correspondence.
• Provides clerical duties such as filing and copying.

Requirements:
The requirements listed below are representative of the knowledge, skill, and /or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• 3+ year s professional experience in an administrative assistant role.
• High school degree is required.
• Proficient with Microsoft Office (Word, Excel, Outlook, and PowerPoint).
• Excellent interpersonal and communication skills (written and verbal).
• Ability to multitask and prioritize with excellent attention to detail.
• Strong adaptability, flexibility, initiative, and resourcefulness.
• Ability to exercise independent judgment and decisions.
• Demonstrated ability to maintain a high level of professionalism and confidentiality.