Clinical Research Coordinator

Must Have:

Bachelors Degree > Bachelor of Arts
Bachelors Degree > Bachelor of Science
Specialized knowledge in clinical research principles
Ability to plan and design methodologies for monitoring data collection
Ability to take a leadership role in implementing changes in design of clinical research management
Ability to problem solve and resolve quality control issues by changing processes.
Strong written and verbal communication skills
Must be able to work and communicate with diverse populations effectively and professionally
Ability to work independently as well as function as part of a team
Proficient with Microsoft Outlook, Excel, and Word.

Nice to Have:

Master's degree or higher in health services research, exercise and sports science, public health, epidemiology or a related field
Experience in human-subjects research is critical
Excellent written and oral communication skill
Ability to pay attention in detail
Ability to work with a high degree of independence and initiative
Experience with Microsoft Office, Teams, and REDCap.

JOB DESCRIPTION
Pay is ***/hr.

This position will serve as a Senior Clinical Research Coordinator with the Better Tomorrow Network within the Institute for Trauma Recovery (Department of Psychiatry)
The Senior Clinical Research Coordinator is responsible for the planning, organization, conduct, and evaluation of multi-faceted clinical research protocols, including study execution, developing strategies and solutions to improve study processes and execution, providing reviews of other team members work product, and serving as mentor and subject matter expert


The Institute for Trauma Recovery seeks to advance understanding of trauma recovery and develop interventions that improve recovery
The foundation of our success is our fantastic team of faculty and staff
Our team believes that achieving new discoveries for trauma survivors around the globe, via observational studies and randomized controlled trials, is an extremely meaningful and satisfying way to spend one s professional life
We work to place the trauma survivor at the center of all of our decisions and to serve them through our work
We continuously work to create a community where our team members serve trauma survivors and actualize their career growth and individual leadership potential


BTN is the first research network in the world dedicated to improving treatments and care for survivors of sexual assault
BTN s mission is to remove barriers to the conduct of high-quality, large-scale research studies that improve survivors lives
The goal of BTN is to greatly increase the number of studies of survivors performed, so that the care of survivors is steadily improved
Through collaborations with sexual assault treatment centers, researchers, stakeholders, and survivors, and through the use of the BTN National Research Volunteer Registry, BTN supports a range of interdisciplinary studies that focus on innovative approaches to prevention, early intervention, and treatment
BTN s long-term vision is to contribute to achieving the goal that one day no survivor will experience chronic reductions in physical health, mental health, or quality of life due to sexual assault, and that perpetrators will be fairly brought to justice within a survivor-supporting system.

The BTN Coordinator will independently provide clinical research administration and study coordination
The Coordinator will work alongside the BTN Manager and PI to advance BTN s mission, and will help manage research staff and student volunteers working on BTN studies
This position will be responsible for a broad range of duties related to planning, organizing, executing, and monitoring the implementation of new and existing studies and other research initiatives


Duties will include supporting the PI and BTN Manager with maintaining research methods, tracking patients in the study, providing feedback and suggestions on the development/revision of research protocols and regulatory correspondence, and maintaining accurate and updated manuals of procedures for the studies
This position will serve as lead coordinator on one or more BTN studies
The Coordinator will also help oversee the network of partnering sites and contribute to the identification, selection, and negotiation of additional sites and studies, ensuring that partnering sites have the skill level and availability necessary to properly conduct the research
This position will also ensure that BTN staff are adhering to the appropriate SOPs and achieving excellence in patient/participant care


Due to the nature of the research (sexual assault) and the geographical spread of study sites across time zones, typical encounters are after business hours and on the weekends, therefore it is typical that the position will provide support, respond when a potential research subject has been identified and make decisions.

Knowledge Professional - Professional knowledge and skill in social/clinical research principles, methods and processes (technical and/or theoretical) used to conduct a systematic and objective inquiry including study design, methods of data/information collection and analysis, and interpreting and reporting results
Knowledge of statistics and related information technology and database storage and management
Ability to keep current with developments and trends in area(s) of expertise.
Project Design - Ability to plan and coordinate methods and techniques to meet social/clinical research objectives, including project resources, methods of data/information collection, and quality control.
Project/Program Administration - Ability to manage (i.e., direct the affairs or interests of) and administer social/clinical research project(s)/program(s) tasks, activities, protocols, and timelines
Ability to manage resources and monitor activities associated with the progression of the project(s)/program(s).
Data/Information Analysis/Management - Ability to monitor, collect, and maintain research data/information to assess its accuracy, validity, and integrity
Ability to interpret and evaluate results
Ability to prepare reports and/or presentations
Ability to conduct trend and impact analysis
Ability to project probable outcomes
Ability to create and maintain databases and apply criteria for interaction of data.
Communication - Ability to convey clear and concise information verbally and in written form
Ability to effectively present ideas to individuals or groups to ensure that they understand the information and message
Ability to present research results and summaries and adhere to reporting requirements of research project(s)/program(s)
Ability to contribute to the writing of publications, reports, and products.
Instruction - Ability to instruct and train staff, students, faculty and/or other clients in the performance of procedures and operation of equipment.

Principal Responsibilities
Supervision/Management:
Better Tomorrow Network Team Development and Training
Proactively identify areas for study team improvement related to study execution (e.g., recruitment, retention, study visit flow, etc.), develop and implement solutions.
Provide training in and oversee all areas of clinical research as necessary.
Assist with the planning and development of training for junior personnel.
Assist with the onboarding of new personnel.
Provides full supervision to research assistants and student interns, including management of the performance review process and disciplinary issues as needed
Set work schedules and approve leave requests.

Research - Project Management
Study Coordination
The coordinator of a study will be the individual responsible for tracking participants through the study, and for knowing what procedures need to be done and when they need to be done
Depending on the study, certain tasks of the study may be performed by RAs, but the buck always stops with the coordinator
That is, the coordinator is ultimately responsible for the completion of all study-related tasks and the excellent overall conduct of the study
The coordinator owns the study
The tasks of this work are too numerous and varied to list, but examples of tasks that fall under this work include:
Lead the coordination of study start-up activities and project planning, including development of materials such as study protocols and grant proposals.
Independently develop standard operating procedures to promote quality assurance and standardized best practices, as applicable.
Assist in overseeing site initiation, study start-up meetings, and closeout for research studies
Lead meetings as applicable.
Assess the needs of various research studies and employ strategies to optimize recruitment and retention rates
Oversee the recruitment and screening of research participants.
Assess the needs of a project, employ strategies, and make changes to optimize study visit flow.
Create complex source documentation, checklists, and/or other resources to aid with compliant data collection.
Develop complex data management tools/systems.
Track and report study expenditures
Contribute to the development of study budgets and assist with invoicing funders as applicable.
Make recommendations in the area of the research project as necessary.
Maintain up to date administrative and regulatory documents (e.g., IRB, CoC).
Ensure study records and extraction forms are completed in a timely manner.
Develop and maintain updated and accurate Manuals Of Procedures for studies
(This MOP is the master directions for the study, so that anyone could pick up this manual and understand how to conduct the study from beginning to end
MOPs are sometimes provided by companies for industry-sponsored studies.)

Research Administration
Network Coordination
Perform the following, as requested:
Oversee current network of partnering sites.
Lead site engagement.
Lead the identification, selection, and negotiation of additional studies and sites.
Design methods of successfully operationalizing studies.
Develop and maintain methods for identifying eligible patients, consenting patients, and performing follow-up assessments.

Research Compliance
Regulatory and Compliance
Perform reviews of regulatory submissions and materials from study staff; provide correction and feedback as necessary.
Ensure study staff follow best practices for regulatory documentation.
Create and maintain administrative study documentation (e.g., delegation of authority logs, training records).
Develop and submit complex regulatory applications and/or study materials (e.g., recruitment materials, informed consent forms).
Identify, gather, and store required regulatory documentation.
Prepare for study monitoring, coordinate and participate in monitoring visits, resolve queries and decide corrective action to be taken, as applicable
Convey major points of monitoring reports to the Principal Investigator and supervisory personnel
Track, document, and report protocol deviations and adverse events
Lead the conduct of root cause analyses (RCAs) and development of corrective action plans (CAPAs).