Administrative Business Partner

Purpose:

Provide accurate and effective administrative support to business partners and coordinate administrative duties with internal and external stakeholders to provide seamless support for the group. Individuals must possess strong, positive, interpersonal skills and have the ability to work with a diverse group, be willing to work in a fast paced environment and be able to handle a large volume of routine work, as well as more challenging projects. The ability to respond to unexpected requests and effectively manage competing priorities while consistently delivering accurate and timely work.

The ideal candidate will succeed not just by completing tasks, but also proactively working to maximize the effectiveness of business partners and in collaboration with administrative associates within the group.

Job Description:
Identify and anticipate needs of business partners and prioritize work activities accordingly
Proficient in all available tech meeting platforms including in room technology, video conferences, Google Meets, Zoom and global webcasts
Schedule and support external candidate interviews and new hire orientation and onboarding
Submit facilities, IT and Site Services requests
Manage purchase orders, contracts, invoices, payment tracking and vendor maintenance
Manage multiple schedules with emphasis on heavy calendaring of complex meetings
General office responsibilities include but not limited to: scheduling travel, processing payment and expense reports, maintaining electronic files, ordering food and other supplies for a variety of meetings and events, greeting visitors, ensuring compliance with policies, integrating and facilitating communication with individuals, the team, the department and other functions across the company, and actively participating in administrative team meetings, and projects as requested
Arrange, coordinate and support meetings, events and activities both on and off-site
Manage deadlines related to business needs as well as other special projects
Collaborate with administrative team to support complex/special projects and deadlines

Individual must:
Provide good judgment with sensitive, confidential and complex information,
Flexibility to take direction from business partners and administrative team on routine tasks and projects
Demonstrate autonomy in managing time and prioritize
Possess exceptional problem-solving and decision-making abilities
Provide excellent customer service support and have prior successful experience with attention to detail
Work independently and within teams
Have strong follow up skills, and ability to manage multiple projects or unexpected requests simultaneously, while maintaining a pleasant working demeanor

Work and Physical Requirements: (Minimum requirements)
Ability to respond and adjust to requests for information during core business hours Monday through Friday.
Proven ability to handle confidential, complex and sensitive information.
Ability to stand or sit for at least 6 hours each day.
Requires a significant amount of keying and mousing. Ability to accommodate extended periods of computer use to meet business operations.
Ability to lift up to 15lbs if required.

2-3 years of previous administrative experience, strong computer skills utilizing Google Suite (gCal, gMail, gDrive, etc). Excellent written and verbal skills are required.