Executive Assistant

Job Title: Executive Assistant
Job Location: Woonsocket, RI
Job Duration: 5-6 Months(possibility of extension)
Shift: Hybrid Schedule is Tues/Wed on-site, M/Th/F remote. Hours 8:30a-5p preferred.
Payrate: $28 to $30/ hr. on w2

Job Summary:

• Provides various office and location support activities.
• Identifies, enhances, and follows specific processes and procedures to maximize the efficiencies of the business to which the support is being provided; ensures the correct functioning of facilities, office, and/or business support services.

Duties

• Conducts routine complex administrative office coordination assuring smooth, timely, and efficient office operations for the department.
• Administers assignments research, collection, analysis, and compilation of data and information for department reports.
• Controls the handling of files, reports, financial records, and confidential record retention ensuring regulatory compliance.
• Implements a high degree of customer service by fielding internal and external inquiries, finding resolutions, or redirecting as appropriate.
• Establishes efficient workflow and office operations of the department by communicating established policies and procedures.
• Controls the internal and external department point of contact ensuring concise communication with employees, stakeholders, and members of the senior management.
• Prepares complex and comprehensive financial records and files about departmental expenditures, budget balances, investments, payroll, and operations.
• Examines performance evaluations within the department ensuring compliance and continuous improvement.
• Identifies opportunities to staff support and administrative assistance to executive-level, senior management, or senior individual contributors as needed to ensure consistent department operations.
• Onboarding of equipment, software for new-hires.

Qualifications:

• Bachelor's degree preferred/specialized training/relevant professional qualification.
• 5+ years work experience.
• Working knowledge of problem solving and decision making skills.

Skills & Experience:

• Microsoft Office Experience (Outlook, Outlook Calendar, Word, Excel).
• Making travel arrangements and submitting expenses after travel.
• Concur system knowledge is a plus.
• Experience w/ ordering office supplies & stocking.
• Experience w/ planning large meetings and reserving conference rooms.
• Experience w/ organizing and ordering lunch and set-up.
• Experience w/ backing up other Executive Assistants.