Accounts Payable Analyst

Job Summary:
The Corporate Accounts Payable (AP) Analyst is responsible for day to day activities that support invoice approvals and payments for all entities in the Client Health System. The AP Analyst will ensure invoices are paid on time, resolve issues with invoices and approvals, enter credits, and maintain vendor data. The AP Analyst performs duties in support of the Corporate Accounts Payable purpose of paying vendors to ensure there is no interruption of supplies or services that would affect care, while also enforcing policies and ensuring that the Health System’s cash is appropriately administered.

Duties and Responsibilities:
All Accounts Payable Analysts will have the following responsibilities.

• Distribute invoices, statements, and other communications to responsible parties. Send invoices with clear chain of approval through approval process. Research in the financial system and, if needed, contact vendors to determine who should approve if the invoice does not clearly state.
• Serve as an expert in AP related policies for those outside of AP. Respond to questions from staff/end users in the Health System. Communicate clearly and professionally.
• Re-route invoices if the original approver indicates a different cost center should be used.
• Assist in resolving issues if an invoice is rejected. Work with the end user and vendor if there are discrepancies. Work with the vendor if the invoice should be voided.
• Prepare checks for mailing.
• Enter credits when recei.ved or from statements.
• Work with buyers to resolve any mismatch issues. Make recommendations for process or other improvements to avoid future mismatches.
• Create and/or update department procedural documentation.
• Share the workload when a team member is off.
• Other special projects and duties as assigned

Analysts may have some of the following responsibilities in addition to those above.

• Create vendor uploads for vendors with multiple line charges. Where no charge code is provided, research what department to charge in the financial system or in AP documentation.
• Maintain the vendor database: Ensure backup information provided is adequate and data entered is accurate. Follow department guidelines for naming conventions. Work with Supply Chain when appropriate to classify new vendors.
• Upload, print, and prepare patient refund checks for mailing.
• Collect and update vendor data as needed for annual 1099 issuance.
• General department support – order supplies, meeting minutes, provide tax-exempt certificates and W9s, etc.

Must adhere to all of Client’s RESPECT behavioral standards.

Education:

• High school degree required.
• Associates or Bachelor’s degree preferred.

Experience:

• 3-5 years in an Accounts Payable function.

Knowledge, Skills and Abilities:

• Ability to use Microsoft Office suite, including Outlook, Word and Excel.
• Knowledge of Lawson/Infor General Ledger system preferred.
• Ability to learn and use the system effectively, required.