Aspire PMO Coordinator

Job Title- Aspire PMO Coordinator
Location- Indianapolis, IN 46256
Duration- 12 months Contract
Pay rate - $40.00/hr. on W2

Job Details:
****** Diagnostics is looking for a PMO Coordinator for the deployment of ****Wave 5a & 5b. This role will be part of the *****Project Management Office (PMO) working closely with the *****Diagnostics Wave PMO team.

Background
*****is a client-wide business transformation program that aims to deliver best-in-suite, user-centric digital solutions for client that will help manage our company as efficiently as possible. At the center of ****is the One clients Enterprise, the future of our current enterprise landscape. ****is co-creating one harmonized process house across the clients enterprise, with SAP S/4HANA at its core - a technology that will replace clients existing and soon outdated SAP local and regional systems. By following a template approach within SAP, available to all client entities around the globe, our core business processes will become more integrated, simplified, harmonized, and scalable.

Main Function

• The purpose of the PMO Coordinator role is to ensure that all PMO aspects of the *****Deployment are considered, understood, and followed. The PMO Coordinator is responsible for ensuring that the PMO deployment toolkit is adopted and all deliverables are completed. This role is in close contact with the global *****Diagnostics PMO wave Lead and is a local deployment team member. The PMO Coordinator supports the local/site deployment lead, the local functional leaders, and the affected employees in all aspects of Project Management for ******in managing and is accountable for owning the program management methodology and planning for the successful go-live of this deployment wave.

Tasks & Responsibilities

• Provides guidance, operationalizes and monitors the execution of work, constantly connecting our delivery organization.
• Supports the Wave 5a and 5b PMO in the execution of ASPIRE PMO Methodologies and Governance.
• Supports the Backlog Mgmt process and tools.
• Supports the deployment of PMO activities in close collaboration with the Wave 5a and Wave 5b Wave and PMO Lead.
• Works closely with the Wave Lead and PMO Wave Led to drive all key PMO activities associated with the project.
• Incorporates and enhances functional/project specifics to ensure milestones are properly linked to overall milestones (critical path)
• Works closely with the PMO Wave Lead in ensuring best practices in project management are applied throughout the project lifecycle
• Coordinates activities in order for the project and functional teams to meet established milestones.
• Supports the Change Control Process for the respective areas of responsibility.
• Ensures any additional templates and documentation management, tools otherwise not provided by the program are in place to support the teams as needed.
• Supports reporting activities and provide accurate status updates and reporting.
• Supports the execution of operational project management for the wave level activities.
• Risk, Issue, Assumptions, Decisions Management and Product support
• Schedule Management
• Support of Status & Progress Reporting
• Project Templates and Documentation Management
• Supports the drive delivery of a all mandatory deliverables in time for the milestones.

Key Contacts

• Wave Lead, Wave PMO Lead & Wave OCM Lead.

Who you are (Qualifications):

• High school diploma required, associate or bachelors degree is highly preferred.
• 5+ years experience as project coordinator.

Project Documentation & Coordination:

• Updating databases and project management tools (e.g Trello, Airtable, Jira).
• Tracking project deliverables and chasing status.
• Maintaining official project documentation.
• Proven track record in the successful management of large project streams.
• Proficient in transforming data into dashboards.

Scheduling:

• Organizing team meetings
• Tracking project milestones.

Communication:

• Fluent English language skills, both written and spoken.
• Ability to work across multiple international time zones.
• Excellent written and verbal communication skills.

Interpersonal Skills:

• Strong problem-solving skills with the ability to exercise mature judgment.
• Strong interpersonal and communication skills with a demonstrated ability to interact across multiple levels of the organization.
• Demonstrated ability to successfully direct, coordinate, and strategically integrate multiple streams of information and activities
• Demonstrated capabilities in teamwork and leadership.
• Willing to stretch beyond your comfort zone to learn new skills in a rapidly changing environment and have the ability to build and maintain business relationships .

Nice to Haves

• Former client Commercial or Operations experience is preferred.
• Experience in large IT Service Management Projects.
• Experience in a pharmaceutical environment is preferred.