Quality Documents and Training Administrator - II

Description

CL+D Training Coordinator Events and Project Management

Remote Eligible Contractor Position



Job Description

We are currently seeking a dynamic, highly motivated, and experienced Training Coordinator focused on Event planning and project management for Commercial Learning + Development
The CL+D Training Coordinator will lead the planning and implementation of US Commercial training events (New Hire Training, Leadership Training, Emerging Leader Training, etc)
The position will collaborate with cross functional partners to ensure flawless logistical execution and ensure projects are delivered on time.



Essential Duties and Responsibilities

Lead projects to successful delivery while providing an exceptional stakeholder experience

Engage stakeholders to align project priorities, coordinate interdependencies, and navigate risks

Deliver an exceptional quality of executive level updates to senior management on a reoccurring basis

Lead process assessments while leveraging tools, such as process mapping and root cause analysis

Manages and executes training events and ad hoc training meeting requests

Partner with stakeholders on training event planning (new hire training, marketing training, leadership training, etc.) to ensure business needs are met
Partners with Learning Operations Manager and vendors to ensure alignment across the event.

Execute RFPs, venue sourcing and site selection for best fit locations and evaluate vendor services and venues according to industry standards and stakeholder requirements; communicate and Product buy-in on recommendations.

Effectively negotiate contracts for hotels, venues and vendors

Manage all food and beverage for events (hotels, caterers, restaurants, etc.)

Source and oversee vendors for all production and audio-visual elements appropriate for events

Develop and manage project timelines and action plans in collaboration with cross-functional partners

Interface with internal training teams and external vendors to keep projects on track and meet deadlines

Produce pre-event communications (including websites and onsite materials), and post-event analysis including event analytics, identify gaps and areas of opportunities through debriefs and surveys, and drive recommendations for change to streamline and improve efficiencies

Registration management (invite lists, attendee management, rooming lists, name badges/placecards)

Manage planning meetings that involve cross-functional teams

Vendor management to ensure vendor deliverables and timelines are met

Evaluate and establish procedures relating to SOP maintenance around key activities for events to improve overall efficiencies, streamline execution and measure effectiveness.

Mentor colleagues (as needed) on event planning, logistics and project management

Will also have responsibility for strategic projects that impact the broader team and organization



Knowledge & Skills

Extensive understanding and application of event planning principles, concepts, practices and industry standards

Demonstrate skills within analytical expertise, influence and initiative:

o Initiative within planning and proactivity operates outside the Product of expectations and is pro-active in taking on additional cross-functional responsibilities to improve efficiencies within the respective meeting management.

o Strategic thinking demonstrates strategic orientation by recognizing simpler patterns in complex situations and projecting outcome.

o Pro-actively identifies gaps and increases efficiencies in current standard operating processes.

o Proven ability to influence decisions without authority for business focused outcomes.

Strong communication skills with an ability to influence objectives.

Proven Big Picture thinking and decision-making skills

Execution and problem-solving skills under pressure

Able to be successful working independently as well as within the context of a team

Ability to establish effective working relationships with a diverse range of stakeholders

Proficient in Microsoft Office suite
Comfortable embracing new technologies and digital tools.



Basic Qualifications:

7+ Years with BS/BA

5+ Years with MS/MA or MBA



Preferred Qualifications:

Degree in Event Management, Hospitality & Tourism Management or equivalent

Significant meeting and event management experience

Certified Meeting Professional (CMP)

Early Technology Adapter and Technology mindset

Resourceful, self-starter
Ability to work with limited direction in ambiguous situations

Flexible in a fast-paced setting with competing and evolving tasks, remaining calm under pressure

Biotech/pharmaceutical experience

Ability to travel to Foster City for training events, approximately 25% domestically