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Job Requirements of Project Coordinator:
-
Employment Type:
Contractor
-
Location:
Newton, NC (Onsite)
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Project Coordinator
Careers Integrated Resources Inc
Newton, NC (Onsite)
Contractor
Job Title: Project Coordinator
Location: Newton, NC
Duration: 12 Months (Possibility of extension)
Shift Hours: 8:00 AM – 5:00 PM (Mon – Fri)
Job Summary:
- The Project Administrator / Assistant provides comprehensive administrative and coordination support to project teams, ensuring projects are properly resourced, delivered on time, within Product, and within budget.
- This role assists with documentation, scheduling, resource coordination, onboarding, communication, and reporting across all phases of the project lifecycle.
Roles & Responsibilities:
- Provide administrative support to Project Managers and project teams.
- Assist internal departments with administrative tasks.
- Support project scheduling, resource coordination, and task tracking.
- Schedule meetings, appointments, and manage calendars.
- Assist with interview scheduling and communication with internal recruiting teams.
- Perform data entry, record-keeping, and database management.
- Coordinate project meetings, prepare agendas, take minutes, and track action items.
- Prepare and maintain project documentation and presentations, including plans, schedules, reports, and contracts.
- Monitor project timelines and highlight potential risks or delays.
- Communicate project updates to stakeholders as required.
- Ensure compliance with company policies, procedures, and project standards.
- Assist with procurement processes and vendor coordination.
- Support budget tracking, invoicing, and expense reporting.
- Maintain project filing systems and ensure document version control.
- Handle confidential information with professionalism.
- Perform other administrative duties as assigned.
Qualifications/Skills:
- Diploma or Bachelor’s degree in Business Administration, Project Management, Behavioral Psychology, or a related field.
- Proven experience in an administrative or project support role.
- Strong organizational and time-management skills.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Familiarity with project management tools (e.g., MS Project, Asana, Jira, or similar).
- Ability to multitask and work independently or as part of a team.
- High attention to detail and accuracy.
- Strong interpersonal skills, conflict resolution, and dynamic collaboration.
- Effective time management and professional discretion.
- Organization and planning
- Problem-solving
- Team collaboration
- Adaptability and reliability
- Confidentiality and professionalism
- Time management and discretion
Preferred Qualifications:
- Familiarity with basic accounting or HR support tasks.
- Customer service experience.
- Certification in Project Management (e.g., PMP, CAPM, PRINCE2 Foundation).
- Experience working in engineering or corporate project environments.
- Experience using office management software and databases.
- Knowledge of basic budgeting and financial tracking.
Working Conditions:
- On-site, office-based role
- Light travel may be required
- Occasional overtime may be required to meet project deadlines.
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