Administrative Assistant – Student Programs

Job Title: Administrative Assistant – Student Programs
Location: Chicago, IL 60637
Duration: 3+ Months (Contract)

Schedule: 37.5 hours/week
Pay Rate: $21.00/hr On W2
 
Position Overview:

• The Administrative Assistant for Student Programs is a dual-support role responsible for assisting with financial operations for both Recognized Student Organizations (RSOs) and the Center for Leadership and Involvement. This position reports to the Assistant Director of Business Operations and plays a key role in providing financial advising and administrative support for approximately 400 student organization accounts.
• The ideal candidate is detail-oriented, organized, and comfortable handling financial and administrative tasks in a fast-paced environment.

• Provide financial and administrative support for approximately 400 Recognized Student Organization (RSO) accounts, including Community Service and Sports Club accounts
• Assist with accounts payable processing and cash management activities
• Support account reconciliation and financial record maintenance
• Manage data entry and financial tracking across multiple accounts
• Provide high-quality advising and support to student organizations regarding financial processes
• Maintain accurate documentation and ensure compliance with internal procedures
• Deliver excellent customer service to students, staff, and stakeholders
• Assist with additional administrative and operational tasks as needed

• Strong computer proficiency including spreadsheets, word processing, and internet applications
• Excellent customer service skills
• Strong analytical and problem-solving abilities
• High attention to detail and organizational skills
• Clear and concise verbal and written communication skills

• Experience with accounts payable and/or bookkeeping
• Prior administrative or financial support experience