AP Travel and Expense Specialist

The Accounts Payable Travel and Expense Specialist is responsible for the daily activities supporting travel and expense reimbursements across all entities within the Client Health System. This role manages the Accounts Payable credit card program, assists in resolving issues, ensures timely expense reconciliation, and maintains accurate customer data. The specialist supports Corporate Accounts Payable functions, particularly corporate credit card reconciliation, ensuring uninterrupted services while enforcing policies and maintaining proper system administration.

As a key member of the Accounts Payable team, the Travel & Expense Specialist is responsible for:

• Managing the Chrome River Corporate Card Program
• Providing travel support
• Processing expense reports
• Reconciling corporate card transactions

The role also includes:

• Delivering training on expense reimbursement software through tip sheets and virtual sessions
• Supporting the executive corporate card program by answering queries, updating information, and coordinating with the bank
• Managing the Accounts Payable credit card, including guiding staff on usage, payments, and recordkeeping
• Acting as the primary contact for the organizations travel agency and coordinating with the Business Manager as needed
• Responding to general inquiries and troubleshooting issues related to travel and credit card systems
• Collaborating with Finance Information Systems on data flow updates, master data changes, and technical enhancements
• Generating and reviewing reports using reimbursement software to ensure policy compliance and conduct audits
• Handling audit requests and providing necessary documentation
• Ensuring compliance with internal controls and company policies
• Identifying opportunities to improve efficiency in AP and T&E processes
• Providing data for monthly key performance indicators
• Reviewing expense reports in line with company policies
• Developing and maintaining travel-related reports
• Conducting annual reviews of the Company Travel Policy
• Identifying cost-saving opportunities
• Performing month-end balance reconciliations
• Preparing analytical and ad hoc reports
• Supporting internal and external stakeholders with account and expense inquiries
• Partnering with the Procurement Manager and Accounts Payable Supervisor to improve future travel processes
• Processing invoices and reconciling statements as assigned
• Completing special projects and other duties as required

The role requires adherence to all Client RESPECT behavioral standards.

Education:
Associates or Bachelors degree required

Experience:
35 years of experience in an Accounts Payable function

Knowledge and Skills:

• Proficiency in Microsoft Office (Outlook, Word, Excel)
• Familiarity with Lawson/Infor General Ledger system preferred
• Ability to learn and effectively use financial systems