Staffing Coordinator

Job Title: Staffing Coordinator
Location: Allentown, PA
Duration: 7 Months
 
Job Summary

• The Staffing Coordinator is responsible for coordinating all activities related to onboarding and offboarding internal and external employees within the customer organization.
• This includes managing HR onboarding documentation, systems access, hardware requests, compliance tracking, and coordination with HR, IT, and operations teams to ensure a smooth start and exit process.

• Document and maintain the onboarding process for internal employees and vendor hires.
• Set up new employees in the HRIS system.
• Partner with HR to track the status of new hires during background checks and drug testing, ensuring readiness for the start date.
• Coordinate with business operations support to determine required system access for different groups of hires.
• Order hardware for internal personnel and coordinate remote desktop access for vendor personnel via IT tickets.
• Ensure completion of mandatory online onboarding training.
• Provide employees with first-day instructions, including required program downloads and account activations.
• Distribute manuals, passwords, and guidelines as needed.

• Maintain onboarding status documentation, including IT ticket progress for hardware and software.
• Safely manage sensitive and confidential information from vendor agents.
• Oversee compliance and audit-related activities, including weekly timesheets, attendance, and tracking continuing education for hires in training.
• Escalate HR or technical issues to supervisors, vendor managers, and the training team.

• Process and maintain offboarding documentation for both internal and vendor hires.

• Perform additional tasks and projects as assigned.

• Basic proficiency in MS Office.
• Strong verbal and written communication skills.
• Ability to work effectively in a cross-functional team environment.
• Strong organizational skills with the ability to prioritize tasks.

• Associate or Bachelor’s degree.
• Experience using LinkedIn Recruiter or Indeed.
• Strong attention to detail.
• Proven relationship-building skills.
• Adaptability in a fast-paced environment.
• Experience as a seasoned recruiter.