Sr Admin Associate

Job Summary:

• This position reports to the Deputy GC and Chief Litigation Council and supports all functions within the department.
• Provide high quality legal Productorial and administrative support to senior level attorneys within the Litigation and Labor and Employment practice groups handling various litigation matters.
• Provide backup support in the absence of other Productorial and clerical associates in the Law department.

Job Responsibilities:

• Work independently on confidential time sensitive assignments using judgment and initiative.
• Prepare, proofread and edit legal documents for accuracy and completeness.
• Perform clerical duties that include typing, filing, sorting mail and photocopying.
• Screen, direct and prioritize incoming correspondence to appropriate parties.
• Maintain and coordinate attorney calendars.
• Provide work direction and expertise for less senior support staff on the team.
• Responsible for administrative functions necessary to support the groups, including maintaining attorney files, updating case and council lists, tracking case deadlines, corresponding with the court, clients and opposing counsel, organizing client conferences and meetings, processing expense reports and ensuring timely file close-outs.

Required Education:

• High school diploma or G.E.D. required.

Required Experience:

• Experience working in a legal office.
• At least 3 years performing legal secretarial work at a law firm or equivalent.

Required Skills & Competencies:

• Advanced Microsoft Word required; desired: Prior demonstrated use of SAP, Concur, PowerPoint, Word and Excel.
• Willingness to learn new processes, procedures, and software applications.
• Superior communication skills and demonstrated ability to work well with individuals at all levels of the organization.
• Ability to interact effectively with executive and senior management.
• Excellent organizational skills; work independently on assignments using judgment and initiative.
• The ability to work independently and effectively handle multiple tasks simultaneously under pressure, completing assignments with close attention to detail and in a thorough, accurate and timely manner.
• Strong customer/client focus and teamwork skills.