Project Administrator I

Job Title: Project Operations Specialist (support and administration)
Job Duration: 12+ Months
Work shift (days/times): Monday - Friday, 8AM - 5 PM CST
Job Location: Remote/National coverage
 
Travel Required (% of travel) – 5%. Mostly done remotely from home. Potential travel for training.
 
Job Summary:
Provide tracking, reporting and scheduling support to a fast-paced project management team. Look for opportunities to simplify or automate complex or time-consuming activities and drive visibility on internal actions/timing/owners with commercial team.
 
Essential Responsibilities:

• Work closely with the project management & commercial operations team to understand support needs.
• Provide timely and accurate project support to keep schedules on track
• Display excellent communication and facilitation skills in support of projects.
• Maintain alignment between teams needing updates on support activities
• Work with project managers, Project Management Office staff, sales leaders, commercial operations, and leadership to find and support implementation of process improvement opportunities
• Quickly identify and proactively communicate risk with assign tasks to ensure projects can stay on track
• Act as an effective team coordinator during process improvement projects.
• Support creation of project status reports.
• Develop effective action plans for resolution of assigned task delays
• Support the maintenance of tracking and delivery records
• Support the creation and maintenance of priority lists
• Identify, propose, and participate in development of process improvements.

 
Qualifications/Requirements:

• Aware of and comply with the Quality Manual, Quality Management System, Quality Management Policy, Quality Goals, and applicable laws and regulations as they apply to this job type/position.
• Complete all planned Quality & Compliance training within the defined deadlines.
• Identify and report any quality or compliance concerns and take immediate corrective action as required.
• Excellent verbal, written, and communication skills.
• Proficient skills in Microsoft Office Products (i.e., PowerPoint, Word, Excel, Access etc.)
• Proficient in soft skills that are necessary to provide project support
• Negotiation skills and experience.
• Ability to make presentations (internal and external) and proficiency in presenting data insights to stakeholders

 
Desired Characteristics:

• Bachelor's degree preferred.
• Advanced skills in Microsoft Office Products & database systems (i.e., PowerPoint, Word, Excel, Access etc.)
• Advanced skills in data analysis and summarizing findings
• Change management experience.
• Results driven.
• Problem resolution skills and creativity in solution development.
• Ability to multi-task and manage competing priorities.
• Ability to work effectively in a difficult and fast-paced environment.
• Proven ability to work with ambiguity with data sets and stitch together multiple sources
• Ability to work with little direction or supervision with a mindset for ownership of the project.
• Ability to work from a remote office.
• Willingness to travel occasionally for training or process improvement workouts
• Demonstrated success in leading cross-functional teams.
• Healthcare, medical, hospital or clinical environment experience.