Administrative Assistant

Job Title: Administrative Assistant
Work Location: Bear River City, UT 84301
Duration: 2+ Months (Possibility of Extension)

Shift: Standard MST Shift
 
Job Description:

• Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. - Supports managers and employees through a variety of tasks related to organization and communication.
• Responsible for confidential and time-sensitive material.
• Familiar with a variety of the field's concepts, practices, and procedures.
• Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner.
• Answer and direct phone calls
• Organize and schedule meetings and appointments.
• Maintain contact lists.
• Produce and distribute correspondence memos, letters, faxes, and forms.
• Assist in the preparation of regularly scheduled reports.
• Develop and maintain a filing system.
• Order office supplies. - Book travel arrangements. - Submit and reconcile expense reports.
• Provide general support to visitors.
• Provide information by answering questions and requests.
• Take dictation. Research and create important presentations and develop processes.
• Generate reports. Handle multiple projects. Prepare and monitor invoices.
• Develop administrative staff by providing information, educational opportunities, and experiential growth opportunities.
• Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
• Maintain professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, participating in professional societies.