Payroll Assistant/Timekeeper

Job Title: Payroll Assistant/Timekeeper
Location: New York, NY 10004
Duration: 9 weeks
Shift: 8:00 AM-4:00 PM
Schedule: 5 days/week, 7 hours/day, 35 hours/week
Work Setting: Onsite
Pay Range: $30-$33/hr.
Schedule Notes: Timekeeping role onsite at Client Location.

Required Skills & Experience

• Minimum 2 years of experience in payroll and timekeeping (including garnishments, taxes, and year-end activities)
• Experience processing payroll for hourly and salaried employees
• Experience reviewing and auditing employee timesheets for accuracy and policy compliance
• Experience monitoring daily time entries, missed punches, and scheduling exceptions
• Experience auditing time entries for overtime, shift differentials, holiday pay, and premium pay eligibility
• Experience preparing and submitting approved time records and payroll adjustments
• Experience investigating and resolving timekeeping discrepancies and payroll errors
• Experience reconciling payroll adjustments related to timekeeping errors or late submissions
• Experience tracking and recording employee leave usage including annual, sick, comp, FMLA, and other approved absences
• Ability to verify leave balances and ensure appropriate leave codes are applied
• Analytical skills related to retro calculations of pay and time
• Ability to maintain accurate documentation supporting payroll transactions
• Strong attention to detail and accuracy
• Knowledge of payroll and timekeeping procedures
• Excellent organizational and time management skills
• Strong interpersonal and customer service skills
• Ability to maintain strict confidentiality
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Ability to manage multiple deadlines in a fast-paced environment
• Ability to work in multiple systems simultaneously

Preferred Skills & Experience

• Experience with enterprise HR/payroll systems such as Oracle or PeopleSoft
• Knowledge of union contracts and public sector payroll practices
• Experience supporting large employee populations

Education

Required Education:
• High School Diploma or GED

Preferred Education:
• Associate’s or Bachelor’s degree in Business Administration, Human Resources, Accounting, or related field

Job Summary

The Payroll Assistant supports payroll operations by maintaining accurate employee time and attendance records and ensuring timely payroll processing. This role reviews, audits, and processes employee timesheets, resolves discrepancies, tracks leave usage, and supports payroll adjustments while ensuring compliance with organizational policies, labor agreements, and regulatory requirements.

Job Responsibilities

• Process payroll for hourly and salaried employees
• Assist in entering and paying wage garnishments
• Process property payroll transfer reports
• Ensure benefit deductions are accurate
• Conduct audits to ensure payroll accuracy and maintain data integrity
• Provide support to leadership team for various accounting related projects

• Review and process employee timesheets for accuracy, completeness, and policy compliance
• Monitor daily time entries, missed punches, and scheduling exceptions
• Audit time entries for overtime, shift differentials, holiday pay, and premium pay eligibility
• Ensure time approvals are completed by supervisors prior to payroll deadlines

• Prepare and submit approved time records and payroll adjustments
• Investigate and resolve timekeeping discrepancies and payroll errors
• Reconcile payroll adjustments related to timekeeping errors or late submissions
• Maintain documentation supporting payroll transactions

• Track and record employee leave usage including annual, sick, comp, FMLA, and other approved absences
• Verify leave balances and ensure appropriate leave codes are applied
• Coordinate with relevant teams regarding leave of absence updates
• Update the timekeeping system based on employee status