Payroll Associate

Job title: Payroll Associate
Job Location: Jersey City, NJ 07310 (100% Remote role)
Job Duration: 5 Months, 35 Hours week role. 
Payrate: $33 - $35/ hr. on w2

Key Responsibilities:

Payroll Processing:

• Oversee the end-to-end payroll process, ensuring the accurate and timely calculation of employee wages, including regular pay, overtime, incentive compensation and deductions.
• Ensure compliance with company policies, labor laws, and tax regulations while maintaining confidentiality and accuracy in payroll transactions.
• Identify and resolve discrepancies in payroll data and processes.

Payroll Distribution:

• Manage payroll disbursement processes, including direct deposit and physical check distribution, ensuring employees receive timely and accurate payments.
• With the assistance of the Payroll & Benefits Manager, work with financial institutions and payroll service providers to address any issues.

Tax Compliance:

• Ensure payroll compliance with all federal, state, and local tax regulations, including accurate calculation, withholding, and timely filing of payroll taxes.
• Stay updated on changes to tax laws and employment regulations, implementing necessary adjustments to payroll processes.

Benefits Administration:

• Manage payroll deductions for health insurance, remittance of retirement plan contributions and other employee benefits and savings plans.

System Management:

• Work with Manager, Director Benefits & Payroll and consultant to ensure system accuracy, security, and efficiency.
• Troubleshoot system issues and collaborate with payroll software vendor to resolve technical problems and implement process improvements to enhance system functionality.

Compliance & Audits:

• Support internal and external audits by ensuring payroll and benefits records are accurate, complete, and compliant with company policies and regulatory requirements.
• Proactively identify areas for improvement and implement corrective actions as needed.

Employee Records Management:

• Maintain and update comprehensive employee payroll records, including salary details, pay rates, hours worked, tax withholdings, direct deposit information, and other relevant payroll and benefits data.
• Ensure data accuracy, security, and compliance with record-keeping regulations.

Employee Support:

• Serve as the primary point of contact for employee payroll inquiries, providing clear and timely responses regarding pay statements, deductions, tax withholdings, and related matters.

Reporting:

• Generate and analyze payroll reports for management, providing insights on payroll expenses, tax liabilities, benefits costs, and other key metrics, as needed.
• Assist in the preparation of detailed reports for audits, compliance reviews, and financial planning.

Manager Notes / Requirements:

• ADP Workforce Now experience.
• 5 years’ experience in payroll.
• Empower experience preferred (or another 401k record keeper).
• Experience with implementations preferred.
• Minimum of 5 years of experience in payroll.
• Extensive knowledge of payroll processing and tax compliance.
• Proficiency in payroll and benefits management systems/software.
• Outstanding interpersonal and customer service skills with the ability to work both independently and on teams.
• Strong analytical and problem-solving abilities.
• Excellent communication and interpersonal skills.

Knowledge and Skills:

• Working knowledge of compliance with IRS laws.
• Ability to effectively manage multiple priorities and projects at once.