Scientific Transcription Coordinator

Job Title: Scientific Transcription Coordinator
Location: Remote, AZ
Duration: 07 Months+ (Possible of extension)
 
Schedule: Mon - Fri 9:00 am - 5:00 pm (any time zone - hours are flexible)

Job Description:
3 Must Haves:
1. Trustworthiness (due to highly confidential content)
2. Accuracy (especially with scientific language)
3. Speed (ideally 1-day turnaround per transcript)

Position Overview:

• Client is seeking a mid-level Transcription Coordinator to support critical knowledge capture efforts within our R&D organization.
• This role will be instrumental in centralizing and managing interview recordings and transcripts for our Knowledge Book and criticality mapping initiatives.
• The ideal candidate will have a scientific background and strong transcription experience, enabling them to accurately edit and align technical interview content for documentation and archival purposes.

Key Responsibilities:

• Initiate and manage Microsoft Teams sessions using the Record & Transcribe feature.
• Collect, organize, and securely store MP4 video files and machine-generated transcripts.
• Edit AI-generated transcripts to ensure:
• Accurate technical vocabulary
• Removal of filler words and misheard phrases
• Proper speaker attribution
• Sentence-level alignment with MP4 timestamps
• Ensure documents referenced during interviews are clearly associated with transcript content.
• Maintain strict version control and access protocols for all files.
• Coordinate closely with project stakeholders for interview scheduling and file retrieval.
• Handle basic audio/video file management tasks.
• Uphold confidentiality and data protection standards throughout all transcription activities.

Required Qualifications:

• 3+ years of experience in transcription or interview coordination, preferably in technical or R&D environments.
• Strong command of English, including familiarity with scientific and technical terminology.
• Proficiency in Microsoft Teams recording and transcription workflows.
• Exceptional attention to detail and accuracy in editing.
• Experience with timestamping and speaker attribution in transcripts.
• Ability to manage confidential information with discretion and professionalism.
• Background in science or technical fields is strongly preferred.

Preferred Skills:

• Familiarity with transcription editing tools and formats (e.g., Word, SRT, Excel).
• Experience working with AI-generated transcription outputs.
• Strong organizational and file management skills.
• Ability to work independently and manage multiple tasks in a remote setting.