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Job Requirements of Operations Assistant:
-
Employment Type:
Contractor
-
Location:
Summit, NJ (Onsite)
Do you meet the requirements for this job?
Operations Assistant
Careers Integrated Resources Inc
Summit, NJ (Onsite)
Contractor
Part-time:
8 hours, 3 days a week (preferably Tues, Wed, Thurs)
Ability to work at Summit, NJ location at least one day per week.
The IP Operations Assistant role is designed for an experienced, proactive, and self-starting individual seeking to work in a supportive and team-oriented setting. The position focuses on assisting with trademark data review, verification, and related administrative tasks, requiring interaction with in-house and outside counsel as well as business teams.
Key Responsibilities
Interpret trademark correspondence to identify data entry errors and resolve inquiries from outside counsel.
Manage trademark assignment and chain of title changes, including communication with outside counsel.
Verify details of Powers of Attorney (POA), assignments, and related documents, preparing them for attorney signature, notarization, and legalization.
Support the IP Operations Manager in departmental projects such as organizing POAs, running reports, and data verification.
Assist with overflow projects and provide backup during team members' absences.
Job Requirements
Minimum of three years of trademark experience, particularly with trademark assignments and chain of title changes.
Preferred but not required: New Jersey Notary certification.
Strong organizational, teamwork, and time management skills with attention to detail and problem-solving abilities.
Experience handling high-volume, complex data with the ability to multitask and work under pressure.
Proficiency in Excel (including advanced data analysis and manipulation such as pivot tables), Microsoft Outlook, and Adobe Acrobat.
Proven ability to manage projects independently while providing clear updates to the IP Operations Manager.
Required proficiency in trademark IPMS databases, preferably Memotech.
Understanding of trademark law sufficient to perform duties with minimal supervision.
Comfortable using information technology and document management tools.
Strong written and verbal communication skills, capable of effective interaction at all company management levels.
8 hours, 3 days a week (preferably Tues, Wed, Thurs)
Ability to work at Summit, NJ location at least one day per week.
The IP Operations Assistant role is designed for an experienced, proactive, and self-starting individual seeking to work in a supportive and team-oriented setting. The position focuses on assisting with trademark data review, verification, and related administrative tasks, requiring interaction with in-house and outside counsel as well as business teams.
Key Responsibilities
Interpret trademark correspondence to identify data entry errors and resolve inquiries from outside counsel.
Manage trademark assignment and chain of title changes, including communication with outside counsel.
Verify details of Powers of Attorney (POA), assignments, and related documents, preparing them for attorney signature, notarization, and legalization.
Support the IP Operations Manager in departmental projects such as organizing POAs, running reports, and data verification.
Assist with overflow projects and provide backup during team members' absences.
Job Requirements
Minimum of three years of trademark experience, particularly with trademark assignments and chain of title changes.
Preferred but not required: New Jersey Notary certification.
Strong organizational, teamwork, and time management skills with attention to detail and problem-solving abilities.
Experience handling high-volume, complex data with the ability to multitask and work under pressure.
Proficiency in Excel (including advanced data analysis and manipulation such as pivot tables), Microsoft Outlook, and Adobe Acrobat.
Proven ability to manage projects independently while providing clear updates to the IP Operations Manager.
Required proficiency in trademark IPMS databases, preferably Memotech.
Understanding of trademark law sufficient to perform duties with minimal supervision.
Comfortable using information technology and document management tools.
Strong written and verbal communication skills, capable of effective interaction at all company management levels.
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