Project Manager

Job Title: Project Manager
Location: Remote (East Coast preferred)
Duration: 12 Months+ (Possible Extension)

Max Pay Rate: $67.31/hour. on W2
Travel: Up to 20% (high estimate)
 
Position Summary:
The Contract Project Manager will coordinate and drive service planning, execution, and tracking for a large product-related project. This role combines project management responsibilities with hands-on administrative and operational support to ensure all service activities are executed accurately, on time, and in compliance with internal procedures. The Project Manager will work closely with cross-functional stakeholders (Quality, Service, Operations, Supply Chain, Customer Support) and act as a central coordination point throughout the assignment.
 
Key Responsibilities:
Project Management & Coordination

• Develop, maintain, and update project plans, including timelines, milestones, and dependencies.
• Coordinate cross-functional activities required for field action, ensuring alignment and timely execution.
• Schedule, prepare, and facilitate recurring project meetings, work sessions, and status reviews.
• Track progress against the project plan; identify delays or gaps and follow up with owners to drive closure.
• Support risk and issue identification and tracking; define mitigation and contingency actions as needed.

Administrative & Operational Support

• Maintain project trackers, logs, and dashboards (site completion status, open actions, issues, escalations).
• Perform data entry, validation, and cleanup in relevant tools and systems (spreadsheets, trackers, internal databases).
• Prepare and distribute agendas, meeting minutes, action item lists, and follow-up communications.
• Support coordination of materials, documentation, and instructions for field activities.
• Assist with managing field schedules, service visits, and related logistics.

Documentation & Compliance

• Ensure accurate, complete, and timely documentation of project activities in accordance with internal procedures.
• Maintain organized, audit-ready project files and records (approvals, communications, status reports).
• Ensure executed activities are properly recorded, including completion confirmations and any deviations/escalations.

Stakeholder Communication & Reporting

• Serve as a central point of contact for day-to-day questions and coordination.
• Prepare and distribute regular status reports and summaries for leadership and key stakeholders.
• Ensure consistent, clear communication to internal partners and field teams regarding progress, changes, and expectations.

Continuous Improvement Support

• Capture lessons learned, feedback, and observations related to project execution.
• Support the creation or refinement of templates, checklists, and processes to improve future field activities.

 
Qualifications:
Required:

• Bachelor’s degree in Business, Engineering, Life Sciences, or related field, or equivalent experience.
• 3–5 years of experience in project management, project coordination, or a similar role.
• Demonstrated experience supporting cross-functional projects with multiple stakeholders.
• Strong organizational skills with ability to manage detailed tracking, documentation, and follow-up.
• Proficiency in Microsoft Office (Excel, PowerPoint, Word) and collaboration tools (SharePoint, Teams).
• Strong written and verbal communication skills.
• Ability to work independently, manage priorities, and follow through on commitments.

Preferred:

• Experience in structured, process-driven environments.
• Experience supporting field activities, service operations, or large-scale deployments.
• Exposure to project management methodologies and tools (basic Gantt charts, task trackers).

 
Key Competencies:

• High attention to detail and accuracy.
• Strong sense of ownership and accountability.
• Ability to work effectively with diverse stakeholders and functions.
• Proactive, resourceful, and comfortable with frequent follow-up and coordination.
• Comfortable working within defined procedures and thoroughly documenting work.