Executive Assistant

Job Title: Executive Assistant

Duration: 3 months

Location: Waltham, MA 02451 (Open to remote in Boston area)

Shift: M-F (9am – 5 pm)

Pay Rate: $40.00/hour on W2

Job Description:

Key Responsibilities

• Provide Administrative Support to senior leadership by performing various administrative duties to ensure efficient operations.
• Meeting Coordination: Coordinate, assist in planning, prepare agendas, and monitor meetings; maintain calendar(s) and handle travel requests.
• Event and Travel Coordination: Coordinate both internal and external events, such as team meetings and training sessions, including logistics planning, travel coordination, agenda creation, and catering.
• Serve as a backup contact, handle inquiries, assess issues, and advise leaders of important matters.
• Document Management: Perform word processing and desktop publishing, including presentations, spreadsheets, and graphs; transcribe information of a technical and/or critical nature; take meeting and conference call minutes.
• Editing and Reviewing: Review and edit written material to ensure accuracy, neatness, proper punctuation, and grammar; suggest improvements to increase readability and transparency.
• Communication Facilitation: Actively promote and ensure clear communication within the departments, facilitating inter-departmental communication.
• Project Management: Manage and coordinate projects and programs to ensure high-quality results within the given timeframe.
• Additional Duties: Perform other related duties as required and/or assigned.

Qualifications/ Education:

• Knowledge of office/administrative practices acquired through college-level courses or equivalent work experience is required. An Associate's degree is preferred.
• Experience: Minimum of two years of related experience. Must demonstrate outstanding computer skills and proficiency in software applications.
• Skills: Excellent written and verbal communication skills, along with a solid understanding of Microsoft Office Suite. Able to effectively collaborate with all levels of company employees and possess functional knowledge of corporate operations.
• Be a trusted partner, with a bias for action and attention to detail.

Required Skills: 

• 2+ years of experience as an EA
• Proven experience with handling executive administration for sales leaders and commercial leaders.
• Proven experience with handling sensitive customer-related communications.
• Proven experience managing multiple calendars.
• Proven experience managing internal and external customer requests.
• Must demonstrate outstanding computer skills and proficiency in software applications.
• Excellent written and verbal communication skills, along with a solid understanding of Microsoft Office Suite.
• Able to effectively collaborate with all levels of company employees and possess functional knowledge of corporate operations.
• Be a trusted partner, with a bias for action and attention to detail.

Degree/Certifications:

• Knowledge of office/administrative practices acquired through college-level courses or equivalent work experience is required.

• An Associate's degree is preferred.