Administrative Assistant

Job Title: Administrative Assistant
Job Duration: 12 months with possible extension
Job Location: Reno, NV 89506

Pay rate range: 20.00 - 21.00/hr on W2.

Key Responsibilities:
• Data Entry and Documentation:
o Maintain accurate and up-to-date records of inventory, shipments, and warehouse activities.
o Process shipping orders, receipts, and other relevant warehouse documentation.
o Ensure all incoming and outgoing shipments are recorded in the warehouse management system (WMS).
• Inventory Control Support:
o Assist in inventory tracking, reconciliation, and reporting.
o Generate inventory reports, identify discrepancies, and assist with stock audits.
• Communication and Coordination:
o Serve as a point of contact for internal teams, vendors, and drivers regarding shipment status, orders, and other inquiries.
o Assist in scheduling and coordinating deliveries, pickups, and other logistics needs.
• File Management and Organization:
o Maintain organized physical and digital filing systems for all warehouse-related documents.
o Ensure compliance with company policies and procedures related to document storage and retrieval.
• Customer Service:
o Address inquiries from customers and suppliers regarding shipping status, order tracking, and inventory.
o Assist in resolving issues related to shipping errors, damaged goods, or other warehouse concerns.
• General Office Support:
o Perform general clerical duties such as answering phones, emails, and scheduling meetings.
o Prepare reports, correspondence, and other documentation as required by the warehouse management team.

Nice to have:
•Associate’s Degree or higher preferred.

Required Skills:
• High School Diploma
• At least 1-2 years of experience in an administrative role.
• Strong computer skills, especially with Microsoft Office Suite (Excel, Word, Outlook) and warehouse management software (WMS).
• Ability to multitask and prioritize in a fast-paced environment.
• Basic knowledge of warehouse operations and inventory management.