Executive Administrative Assistant

Job Title: Executive Administrative Assistant
Job Location: Secaucus, NJ- 07094
Job Duration: 1-2+ Months
Shift: M-F 9:00 AM - 5:00 PM
Hybrid schedule: 3 days per week in the office - 2 days work from home.
 
Pay Rate: $30/hr. on W2
 
Job Summary:
We are seeking a detail-oriented and organized Administrative Assistant to provide administrative support to a Director and/or a large staff. This role requires strong communication skills, sound judgment, and the ability to manage multiple priorities in a fast-paced environment.
 
Key Responsibilities:

• Answer and direct incoming telephone calls; greet and assist visitors professionally.
• Assess and prioritize requests, determining appropriate escalation to supervisors or team members.
• Schedule meetings and appointments; manage and maintain calendars.
• Prepare materials for meetings, presentations, and staff activities.
• Attend meetings as required and take accurate notes and minutes.
• Prepare professional communications and documents, including emails, memos, invoices, and correspondence.
• Research, coordinate, and book travel arrangements for staff members.
• Complete and reconcile expense reports.
• Respond to procedural and administrative inquiries.
• Create, organize, and maintain electronic and paper filing systems.
• Process, distribute, and manage incoming emails and correspondence.
• Generate and analyze reports, when applicable.
• Perform additional administrative duties as assigned to support business and customer needs.
• This position description is not intended to be all-inclusive and may be modified to meet organizational needs.

 
Required Experience: 2–4 years of administrative or executive support experience.
 
Required Skills:

• Excellent verbal and written communication skills.
• Strong interpersonal skills with the ability to interact professionally with all levels of staff and customers.
• Intermediate to advanced proficiency in Microsoft Word, Excel, and PowerPoint.
• Proven ability to multitask, prioritize, and work efficiently in a fast-paced environment.
• Strong attention to detail and organizational skills.

 
Qualifications:

• High School Diploma or equivalent – Required
• Bachelor’s degree in business or related field – Preferred