Administrative Assistant IV

Job Title: Administrative Assistant IV
Location: Hybrid – Maple Grove, MN 55311
Duration: 12 months W2 contract with high possibility of extension depending on performance and business needs.

Schedule: 3-4 days onsite, with travel between MG and Plymouth locations (approximately 15-20 minutes apart). Training will be at the Plymouth campus, MN 55442.

Shift Timing: 08:00:AM - 04:30:PM CST

Pay Range: $25 to $32/Hour on W2
 
Job Purpose:
Support complex project assignments within a specialized function while providing general administrative assistance to individuals and/or departments. Provide guidance and direction to others as needed. Works under minimal supervision and may operate without established procedures.
 
Key Responsibilities:

• Perform general administrative tasks including photocopying, coordinating meetings and appointments, typing, faxing, ordering and maintaining supplies, arranging travel, and sorting mail.
• Communicate frequently with external organizations and key internal stakeholders, requiring tact, persuasion, and negotiation skills.
• Interpret and respond to policy-related questions.
• Serve as a key functional resource within the team.
• Manage various project components such as:
• Developing and following project timelines
• Coordinating large meetings and events (e.g., national trade shows)
• Preparing status reports, records, and documentation
• Securing vendor estimates, processing purchase orders and invoices, and ensuring vendor quality
• Overseeing project deliverables and reviewing project status and budgets
• Organizing schedules to meet deadlines and anticipating project challenges with contingency planning
• Conducting research and compiling information to support decision-making and recommendations
• Handle high-visibility projects requiring company resources.
• Develop, document, and administer procedures; provide guidance and training to others as needed.
• Translate complex and technical information into clear documents (letters, memos, presentations), anticipating communication needs and suggesting improvements.
• Maintain confidentiality of sensitive company information and advise peers on handling proprietary data appropriately.

 
Quality Systems Responsibilities

• Ensure quality compliance in all work processes and deliverables.

 
Qualifications:

• High school diploma or equivalent, with at least 5 years of related experience and advanced certification in the assigned area.
• Strong multitasking abilities.
• Experience managing expenses; Concur experience preferred.
• Excellent attention to detail.
• Strong understanding of deadlines and urgency.
• Exceptional written and verbal communication skills, comfortable interacting with all organizational levels, including executives.
• Poised and confident professional demeanor.
• Experience with calendaring and scheduling.
• Proficient in Microsoft Office Suite, especially Excel and Outlook.