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Job Requirements of Administrative Assistant I:
-
Employment Type:
Contractor
-
Location:
Boston, MA (Onsite)
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Administrative Assistant I
Careers Integrated Resources Inc
Boston, MA (Onsite)
Contractor
Job Title: Administrative Assistant I
Location: Boston, MA 02215
Duration: 7 Months+ (Possibilities of Extension)
Pay Rate: $20/hr. on W2
Schedule: Monday–Friday, 9:00 – 5:00 with an hour unpaid lunch break; 40 hours per week
Hybrid schedule, days TBD
Responsibilities:
The Client Advancement, Major Gifts team seeks a temporary Administrative Assistant to work a term appointment through June 30, 2026. The responsibilities for this position include, but are not limited to, the following.
ADMINISTRATIVE ASSISTANCE:
Administrative support for regionally and/or Parent and Athletic focused Major Gift Officers (MGOs) and their efforts with general administrative tasks and projects, such as:
Required Skills:
Location: Boston, MA 02215
Duration: 7 Months+ (Possibilities of Extension)
Pay Rate: $20/hr. on W2
Schedule: Monday–Friday, 9:00 – 5:00 with an hour unpaid lunch break; 40 hours per week
Hybrid schedule, days TBD
Responsibilities:
The Client Advancement, Major Gifts team seeks a temporary Administrative Assistant to work a term appointment through June 30, 2026. The responsibilities for this position include, but are not limited to, the following.
ADMINISTRATIVE ASSISTANCE:
Administrative support for regionally and/or Parent and Athletic focused Major Gift Officers (MGOs) and their efforts with general administrative tasks and projects, such as:
- Managing administrative duties assisting in event development and execution and help develop and implement prospect strategies as appropriate plan prospect outreach.
- Establish and maintain office, filing and computer/database systems for prospect files and donor giving figures, contact reports, and database tracking updates.
- Run reports from donor database to generate prospect lists.
- Perform general office support duties, including scheduling meetings via Outlook calendar, maintaining appointments and calendars, arranging travel, ordering supplies, tracking expenses, and processing university paperwork via University systems (Concur, SAP).
- Prospect Research and Lead Generation:
- Assist in building a roster for MGO outreach.
- Master and manage multiple database reports, lists, track activity, and assist fundraisers in prospect management.
- Manage sensitive and confidential information.
Required Skills:
- One to three years of relevant administrative experience.
- Microsoft Office Proficiency; excellent Excel skills.
- Strong communication skills.
- Strong organizational skills, including supporting more than one officer.
- Familiarity with database work; attention to detail.
- Ability to prioritize a large workload.
- Must be able to handle confidential material responsibly and interact professionally with a wide spectrum of individuals.
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