Scheduling Coordinator Assistant

Job Description:

Required Skills:

• Demonstrated proficiency in Excel this is the main requirement.

• Highly organized, detailed, and structured.

• Methodical and efficient, as the role is mechanical in nature.

Purpose of the Position:
We are seeking a reliable and detail-oriented Scheduling Assistant to support the Operations team. This role will assist with administrative tasks related to scheduling and ensure smooth day-to-day operations.

Key Responsibilities:

• Assist with processing employee time-off requests and ensure proper documentation.

• Input schedule updates into the system as directed by the Scheduling Coordinator.

• Maintain accurate records of employee hours, absences, and schedule changes.

• Prepare and distribute schedules to employees, ensuring timely communication.

• Post available overtime opportunities as directed and track responses from employees.

• Monitor and update scheduling boards or digital tools as needed.

• Provide administrative support during the resolution of scheduling conflicts.

• Assist with generating basic reports and summaries for the Scheduling Coordinator.

• Communicate changes in schedules to team members under the direction of the Scheduling Coordinator.

Qualifications:

• Must be at least 18 years of age and possess a high school diploma or GED.

• Proficiency in Microsoft Excel for data entry and formatting.

• Strong communication and organizational skills.

• Ability to manage tasks efficiently and meet deadlines.

• Detail-oriented with a focus on accuracy.

• Experience in administrative or clerical roles preferred but not required.

• Ability to work alternating weekends as part of a 2-3-2-day shift schedule.