Facilities Associate

Job Title: Facilities Associate
Location: Mississauga, ON
Duration: 12 Months+ (Temp w/possible perm)

Type: Full-Time
Department: Corporate Services
 
Position Summary:
We are seeking a highly organized, proactive, and collaborative Facilities Associate to support a broad range of essential facilities operations, vendor management, and workplace experience initiatives. This role plays a key part in maintaining a safe, efficient, and welcoming campus environment through project support, compliance tracking, vendor coordination, and administrative tasks.
The ideal candidate is detail-oriented, excels at managing multiple priorities, and thrives in a dynamic team setting. You will serve as a vital link between internal teams, the landlord, and external vendors—ensuring that projects stay on track, compliance is maintained, and the workplace continues to support a best-in-class employee experience.
 
Key Responsibilities:
Vendor Relations & Compliance (50%)

• Manage vendor relationships, ensure performance expectations, and maintain compliance across services (cleaning, landscaping, maintenance, etc.).
• Act as liaison with landlord representatives on daily operations, contractor safety, budget monitoring, and health & safety standards.
• Track and document compliance for contractor safety training, building access, PPE adherence, and task completion.

Project Support (25%)

• Assist Corporate Services leads with facility-related projects including planning, execution, and documentation.
• Monitor action plans, follow up with stakeholders, and escalate issues as needed.
• Contribute to space utilization, furniture coordination, and preventative maintenance efforts.

Team Collaboration & Back-Up (15%)

• Support workplace hospitality and catering events.
• Assist with transportation strategy implementation and tracking.
• Back up colleagues for meeting room coordination, onboarding tasks, and access control management.

Administrative & Reporting (10%)

• Manage documentation, SOPs, purchase orders, and compliance files.
• Conduct building inspections and report findings.
• Generate reports from key systems (e.g., access card data, vendor compliance, utilization metrics).

 
Required Skills & Experience:

• Vendor Management: Proven ability to manage external vendors with a focus on compliance, service delivery, and relationship-building.
• Project Management: Demonstrated experience supporting or leading facility management projects with the ability to manage timelines, track deliverables, and communicate progress effectively.
• Communication: Strong verbal and written communication skills; capable of influencing and coordinating across stakeholders and vendors.
• Organizational Skills: High attention to detail, ability to self-manage tasks, and follow through on multiple priorities.
• Teamwork & Collaboration: Professional demeanor, customer service mindset, and ability to work cross-functionally.
• Technology Skills: Proficiency with Google Workspace (gSuite) is essential. Familiarity with spreadsheets, analytics tools, or AI productivity tools is a plus.

 
Preferred Experience:

• Experience in facilities or corporate workplace operations.
• Familiarity with contractor safety programs, access control systems, or facilities compliance processes.
• Understanding of corporate hospitality or event logistics.

 
Workplace Focus Areas:

• Vendor Oversight & Facilities Compliance
• Workplace Safety & Inspection
• Office Hospitality & Space Utilization
• Internal Project & Administrative Support

 
Ideal Candidate:
This role is ideal for a facilities or workplace operations professional with a solid foundation in vendor management and project coordination, who is looking to contribute to a high-functioning, employee-focused environment. You are detail-driven, proactive, and capable of pushing initiatives forward with minimal supervision.