Payroll Assistant /Timekeeper

Shift - 8:00 AM-4:00 PM
Pay - $30/hr - $32/hr.

Key Responsibilities

• The Timekeeper is responsible for maintaining accurate employee time and attendance records to support timely and accurate payroll processing.
• This is an important role on the payroll team as Timekeepers ensure time reporting complies with organizational policies, labor agreements, and regulatory requirements.
• A Timekeeper reviews, audits, and processes employee timesheets, resolves discrepancies, and ensures proper documentation for leave balances, overtime, and other pay-related transactions.
• This position requires strong attention to detail, confidentiality, and the ability to work effectively in a fast-paced environment.
• Time and Attendance Administration
• Review and process employee timesheets for accuracy, completeness, and policy compliance.
• Monitor daily time entries, missed punches, and scheduling exceptions.
• Audit time entries for overtime, shift differentials, holiday pay, and premium pay eligibility.
• Ensure time approvals are completed by supervisors prior to payroll deadlines.

• Prepare and submit approved time records and adjustments for payroll processing.
• Investigate and resolve timekeeping discrepancies and errors.
• Reconcile payroll adjustments related to timekeeping errors or late submissions.
• Maintain documentation supporting payroll transactions

• Track and record employee leave usage including annual, sick, comp, FMLA, and other approved absences.
• Verify leave balances and ensure appropriate leave codes are applied.
• Coordinate with other teams regarding leave of absence
• Updating the timekeeping system based on employee status.

• Strong attention to detail and accuracy
• Knowledge of payroll and timekeeping procedures
• Excellent organizational and time management skills
• Strong interpersonal and customer service skills
• Ability to maintain strict confidentiality
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Ability to manage multiple deadlines in a fast-paced environment
• Ability to work in multiple systems simultaneously

• High school diploma or GED required.
• Associates or Bachelor degree in Business Administration, Human Resources, Accounting, or related field preferred
• Minimum 2 years of experience in payroll and timekeeping (i.e. Garnishments, Taxes, Year End activities).
• Analytical skills related to retro calculations of pay and time required

• Experience with enterprise HR/payroll systems such as Oracle or PeopleSoft.
• Knowledge of union contracts and public sector payroll practices.
• Experience supporting large employee populations.