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Job Requirements of Project Coordinator I | Technical Executive Assistant:
-
Employment Type:
Contractor
-
Location:
Pearl River, NY (Onsite)
Do you meet the requirements for this job?
Project Coordinator I | Technical Executive Assistant
Careers Integrated Resources Inc
Pearl River, NY (Onsite)
Contractor
Title: Project Coordinator I/Technical Executive Assistant
Location: Pearl River, NY
Duration: 3 Months+ Possible Extension
Pay Range: $34-$36/hr
Fully Onsite
Must Have Skills :
Position Summary:
We are seeking a highly organized, technically proficient, and proactive Technical Executive Assistant to support the Site Head of a fast-paced manufacturing facility. This role is ideal for someone who thrives in operational environments and can seamlessly blend administrative excellence with technical execution.
Key Responsibilities:
• Meeting & Calendar Management
• Plan, schedule, and coordinate internal and external meetings.
• Prepare agendas, take minutes, and track follow-ups.
• Anticipate scheduling conflicts and proactively resolve them.
• Communication & Reporting
• Draft clear, concise, and professional communications for site-wide distribution.
• Prepare executive summaries, dashboards, and weekly updates.
• Maintain confidentiality and accuracy in all correspondence.
• Action Tracking & Follow-Up
• Maintain a live action tracker for site initiatives, audits, and daily operations.
• Ensure timely follow-up and closure of key deliverables.
Presentation & Documentation Support
• Create visually compelling PowerPoint presentations for leadership reviews, KPIs, and project updates.
• Assist in preparing technical documentation, and training materials.
Operational & Technical Support
• Analyze production or performance data and generate insights.
• Support automation of repetitive tasks using Excel, macros, or digital tools.
• Collaborate with cross-functional teams to streamline workflows.
Qualifications:
• Bachelor’s degree in Engineering, Business Administration, or related field.
• 3+ years of experience in a manufacturing or industrial environment.
• Strong proficiency in Microsoft Office Suite (Excel, PowerPoint, Outlook).
• Experience with tools like SAP, Power BI, or project management platforms is a plus.
• Excellent written and verbal communication skills.
• High attention to detail, discretion, and a proactive mindset.
What Success Looks Like:
• The Site Head’s time is optimized for strategic decision-making.
• Meetings are well-structured, actions are tracked and closed.
• Communications are timely, professional, and aligned with site goals.
Presentations and reports are impactful and data-driven
Location: Pearl River, NY
Duration: 3 Months+ Possible Extension
Pay Range: $34-$36/hr
Fully Onsite
Must Have Skills :
- Minimum of 3 years of experience in a manufacturing or industrial environment providing technical support.
- Must have experience with technical aspect in manufacturing in biotech or pharma. Will accept more years of experience.
- Preferred SAP, Power BI, or project management platforms is a plus Lean Tools
- Ability to create/ edit power point presentations, however, will not be presenting
- Ability to coordinate working sessions for leadership teams etc.
- Ability to pull/ create reports in Power BI
- Excel, intermediate, ability to analyze quality and finance data, create and filter data; Excel, macros, or digital tools
- 3 + years of experience in technical manufacturing
- Ideal candidate would have strong technical manufacturing experience, coupled with coordination/support expertise
Position Summary:
We are seeking a highly organized, technically proficient, and proactive Technical Executive Assistant to support the Site Head of a fast-paced manufacturing facility. This role is ideal for someone who thrives in operational environments and can seamlessly blend administrative excellence with technical execution.
Key Responsibilities:
• Meeting & Calendar Management
• Plan, schedule, and coordinate internal and external meetings.
• Prepare agendas, take minutes, and track follow-ups.
• Anticipate scheduling conflicts and proactively resolve them.
• Communication & Reporting
• Draft clear, concise, and professional communications for site-wide distribution.
• Prepare executive summaries, dashboards, and weekly updates.
• Maintain confidentiality and accuracy in all correspondence.
• Action Tracking & Follow-Up
• Maintain a live action tracker for site initiatives, audits, and daily operations.
• Ensure timely follow-up and closure of key deliverables.
Presentation & Documentation Support
• Create visually compelling PowerPoint presentations for leadership reviews, KPIs, and project updates.
• Assist in preparing technical documentation, and training materials.
Operational & Technical Support
• Analyze production or performance data and generate insights.
• Support automation of repetitive tasks using Excel, macros, or digital tools.
• Collaborate with cross-functional teams to streamline workflows.
Qualifications:
• Bachelor’s degree in Engineering, Business Administration, or related field.
• 3+ years of experience in a manufacturing or industrial environment.
• Strong proficiency in Microsoft Office Suite (Excel, PowerPoint, Outlook).
• Experience with tools like SAP, Power BI, or project management platforms is a plus.
• Excellent written and verbal communication skills.
• High attention to detail, discretion, and a proactive mindset.
What Success Looks Like:
• The Site Head’s time is optimized for strategic decision-making.
• Meetings are well-structured, actions are tracked and closed.
• Communications are timely, professional, and aligned with site goals.
Presentations and reports are impactful and data-driven
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