Staff Accountant

Job title:- Staff Accountant
Location:- Jersey City, NJ 07310
Duration:- 06 Months
Hours Per Week: 35 hours/week
Location: 1-2 days/week onsite in Jersey City, NJ
Pay rate:- $35/hr - $37/hr on W2
 
Manager Notes:

• Must have experience processing expense reports & invoices
• SAP ERP knowledge
• Strong Excel Proficiency

Qualifications

• Proven experience in an Accounts Payable, Accounting Clerk, or similar role.
• Bachelor’s degree in accounting, Finance or related field (required). CPA or progress toward CPA preferred.
• Minimum 3+ years of progressively responsible accounting experience
• Knowledge of U.S. GAAP and accounting standards.
• Analytical and problem-solving skills; proven ability to exercise independent judgment in financial matters.
• Proficient in MS Office; experience with SAP ERP system.
• Experience with payroll accounting strongly preferred
• Experience with expense reporting platforms (e.g., Concur, Expensify) is highly preferred.
• Excellent organizational and time-management skills, with the ability to meet deadlines.
• Excellent interpersonal and communication skills.

Key Responsibilities

• Process high-volume, full-cycle Accounts Payable (A/P) invoices, ensuring accuracy, proper coding, and timely entry into the accounting system.
• Perform 3-way matching of purchase orders, invoices, and receiving documents to verify discrepancies before processing.
• Review and audit employee travel and expense (T&E) reports for compliance with company policy, verifying all required receipts and documentation.
• Prepare and process payments (e.g., check runs, ACH, wire transfers) for approved invoices and expense reimbursements.
• Respond to and resolve vendor and internal employee inquiries regarding invoice status, payment details, and T&E policy.
• Assist with vendor setup and maintenance, including obtaining and verifying W-9 forms.
• Assist with month-end close activities related to A/P, such as preparing accruals for unprocessed invoices.
• Assist the payroll department with data entry and verification for payroll processing.
• Perform reconciliations of all payroll-related general ledger accounts, including tax withholding accounts, benefits, and accruals.
• Assist in researching and resolving any payroll tax notices or discrepancies from tax agencies.
• Maintain organized and accurate digital and physical accounting files.
• Maintain, and document financial controls related to disbursements to vendors and reimbursements to employees
• Assists with audits by providing various support from document repositories.
• Assist with purchase order review
• Perform general accounting functions, including analysis and reconciliations ensuring compliance with company policies.
• Perform additional professional accounting assignments as required.