DEPARTMENT COORDINATOR –

Duties:



This position provides highly complex and responsible Productarial assistance, sometimes of a confidential

nature
The Department Coordinator facilitates many office functions for both departments while orchestrating

a professionally run department
Possesses outstanding organizational skills, performs director-level clerical

duties associated with reports, recording and maintain information, scheduling appointments and answering

requests for information as necessary
This position maintains a high skill level of computer programs and

applications.



Skills:

1
Is a role model for departmental behavior, and provides and promotes a positive working environment for

departmental staff to ensure strong employee morale, motivation and productivity.

2
Is a key member of the Revenue Cycle by preparing metrics, employee specific productivity charts, and

departmental statistics

3
Possesses excellent verbal and written communication skills, with the ability to author correspondence at the

direction of Director.

4
Possesses excellent computer skills in those programs being utilized by the department.

5
Maintains Director calendar and coordinates travel arrangements for Director.

6
Answers the telephone promptly and courteously to ensure smooth and accurate communication
Also, records

and communicates all messages, whether telephone or not, in an accurate and timely manner
Routes inquiries

to appropriate resource.

7
Develops, organizes and maintains an accurate filing system, to include appropriate follow-up file system.

8
Opens, reads and routes mail appropriately.

9
Prepares agendas, assembles data, sets up and coordinates arrangements for meetings
Records and transcribes

minutes of meetings as assigned by Director.

10
Works on special projects as requested.

11
Completes reports and maintains records to include but not be limited to; monthly stat reports for both

departments, department employee files, evaluation monitoring, policy & procedures, job descriptions, and

quality control programs.

12
Maintains accurate records and files (computer-based and paper), and updates information on a regular basis.

13
Record retention management by following the Record Retention policy.

14
Enhances competency of staff by assisting in department s participation with in-services, meetings and

orientations.

15
Performs other duties as assigned.