Accounts Payable/Receivable

Job Title:             Accounts Payable/Receivable
Location:             Andover, MA
Job Duration:    6+ Months (Possibility of Extension)

Job Description:

• The Accounts Payable/Receivable Representative is a customer service-oriented accounting position that serves as the point of contact for assigned business accounts.
• They are responsible for processing various types of accounts payable transactions including data entry of vendor invoices and employee expense reimbursements.
• This position is also responsible for responding to vendor inquiries and interacting with internal and external customers in responding to inquiries or report requests.

Responsibilities:

• Daily review all invoices for appropriate documentation and approval prior to payment.
• Codes invoices to accounts and cost centers by analyzing invoice/expense reports
• Serves as point of contact for assigned business units.
• Appropriately handles urgent/last minute payment request in a professional and timely manner.
• Works with vendors to resolve payment and invoice discrepancies.
• Monitors discount opportunities, verify Tax ID numbers, resolving payment discrepancies, ensuring credit is received for outstanding credit, and obtaining ACH instructions for vendor payments.
• Receives, verifies, and audits expense reports to ensure Associates are in compliance with corporate travel policy.
• Actively participates in key team-wide or department-wide initiatives to improve overall performance and support strategic initiatives - Send out check Payments - Match ACH pay cycles - Process Expense Reimbursements
• Vendors Management
• Vendor Audit Reporting

Education and Certifications:

• College degree or equivalent work experience
• Optional certifications such as CAPA (Certified Accounts Payable Associate) and CAPP (Certified Accounts Payable Professional) may be required by employers

TECHNICAL SKILLS

Must Have

• Able to distinguish between different type of invoices/documents (sample will be given)
• Capital Management
• Coupa access and create draft to place PO.
• etrending
• mapping WBS entities
• Person should understand the difference between capital and expense related to PO setup and know which GL account to assign. If this isn’t known, job information can be shared. Person should also be familiar with capital WBS elements and how these are selected in Coupa. Person should understand how to enter GRs and proper controls around when this is permitted.
• WBS