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Job Requirements of Senior Payroll Specialist:
-
Employment Type:
Contractor
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Location:
Green Valley, CA (Onsite)
Do you meet the requirements for this job?
Senior Payroll Specialist
Careers Integrated Resources Inc
Green Valley, CA (Onsite)
Contractor
Job Title: Senior Payroll Specialist
Location: Fairfield, CA (4500 Business Center Dr, Fairfield, CA 94534)
Duration: 3+ months (Possibilities of Extension)
Shift: Mon - Fri
Pay Range: $30.00 - $35.00/hr. on w2
Position Summary:
Responsibilities:
Required Qualifications:
Education:
Location: Fairfield, CA (4500 Business Center Dr, Fairfield, CA 94534)
Duration: 3+ months (Possibilities of Extension)
Shift: Mon - Fri
Pay Range: $30.00 - $35.00/hr. on w2
Position Summary:
- The Senior Payroll Specialist performs advanced analytical and technical work within specialized areas of payroll.
- The position requires expertise in payroll functions, and the ability to make technical decisions requiring application, analysis and interpretation of data, procedures, company policy, and law.
Responsibilities:
- Manage full-cycle payroll process, managing to deadlines.
- Ensure accuracy of timekeeping data, accurately applying corporate policy and state and federal guidelines.
- Processes garnishments in accordance with federal and state regulations.
- Coordinate and reconcile of W-2s, W-3’s, Form 941, and state taxes and ensure all are processed according to agency guidelines.
- Ensure that payroll processing related controls and narratives are kept up to date and accurately represent current best practices.
- Complete detailed reconciliations as directed by Payroll Manager.
- Collaborate with other finance staff to effectively identify root cause with payroll data interfaces to the general ledger and other subsystems, create correction plan and ensure that situation does not recur.
- Create, analyze and ensure the accuracy of pay and deduction codes as requested by Payroll Manager or Human Resources.
- Implement process improvements and enhancements for working practices and ensure payroll documentation is maintained in accordance with internal and external audits requirements.
- Recognize opportunities and recommend scalable processes to enhance payroll operational efficiency while maintaining accuracy.
- Assist in implementing, writing and maintaining standard operating procedures.
- Serve as payroll records management liaison to ensure records are stored and purged per the organization’s policy.
- Stay current with all changes in legislation at the federal and state level and anticipate future developments that could impact payroll.
- Provide standard and ad hoc payroll reports as required by internal departments.
- Serve as the payroll subject matter expert, responding to employee and outside agency queries.
- Participate in various projects involving new systems and become a subject matter expert in all new software.
- Conducts training classes for new administrations, supervisors, managers, and directors in procedures and policies.
- Proactively seek out educational opportunities to maintain and improve skills.
- Assists with reconciliation of payroll-related general ledger accounts.
Required Qualifications:
- Experience: Five or more years’ payroll processing experience. Healthcare environment experience as plus. The position requires a working knowledge of wage & hour laws, and federal & state tax regulations. Oracle Payroll experience is desired.
- Demonstrated ability to work effectively under tight time constraints.
- Demonstrated ability to analyze complex accounting and operational problems and be able to recommend viable solutions to those problems.
- Aptitude to comply with laws, rules, regulations, company policies, and the ability to audit, and reconcile a complex variety of pay/ leave and tax data transactions.
- Must be able to initiate procedural changes in response to changes in the external environment.
- Demonstrated ability to make appropriate independent judgments on subjective accounting issues.
- Must be able to assess reasonableness of their work. PC skills: Microsoft Office, Lawson, MHC, and ImageNow.
- Demonstrated ability to work with computerized general ledger systems; 10-key calculator by touch.
- Interpersonal Skills: The qualified candidate will exhibit the communication and interpersonal skills necessary to interface with all levels of management and staff.
- They need to be able to work independently, and as a team member, by establishing cooperative working relationships.
- They must exhibit strong customer service history, requiring confidentiality and sensitivity.
- The ability to meet deadlines, multi-task and adapt to changing priorities is required.
- The Client Way is a set of value-based behaviors that are to be consistently demonstrated and role modeled by all employees that work at ***.
- The Client Way principles consist of Caring, Communication, Collaboration and Competence.
- Physical Effort: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
- Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Hours of Work: Full-time Monday through Friday Days (non-exempt position status), hours based on business needs
Education:
- Bachelor’s Degree (Accounting preferred) or Certified Payroll Professional or 10 years’ experience in high level payroll processing and completion of certification or degree within 24 months.
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