Quality System Document Control (QSDC) Administrator

Job Title: Quality System Document Control (QSDC) Administrator
Job Location: West Hills, CA 91304
Job Duration: 12 + Months (Possibilities of Extension)

Pay Rate: $25/hr. on W2
Shift: Monday to Friday, 8:00 AM – 5:00 PM

Education: Associate degree required
Experience: Minimum 3 years in pharmaceutical or regulated industry
 
Job Summary:
As a key member of our global team, the Quality System Document Control Administrator ensures the integrity and management of all Quality System controlled documents such as SOPs, Work Instructions, Forms, Policies, and Knowledge Assessments. This role supports the company’s mission by facilitating the review, approval, distribution, and archiving of essential documents and training materials, enabling our customers to make the world healthier, cleaner, and safer.
 
Key Responsibilities:

• Maintain and manage all controlled documents, supporting creation, revision, and inactivation processes.
• Monitor shared mailbox and respond to document requests from company personnel.
• Ensure adherence to templates and established documentation procedures.
• Verify document change requests, review documents for accuracy and consistency before approval circulation.
• Assist authors with navigation, formatting, and workflows in the electronic document management system (EDMS).
• Store, track, scan, and archive documents per records retention schedules.
• Support audit preparation and documentation as required.
• Maintain curricula, learning plans, and training records in the internal Training Management System (TMS).
• Enter and update courses, tests, and e-learning content in the TMS.
• Run reports and provide training data to functional teams for trending analysis.
• Troubleshoot issues within the TMS and EDMS.
• Participate in meetings related to training and document systems to ensure alignment with business needs.

 
Required Skills & Qualifications:

• Minimum 3 years’ experience in pharmaceutical or regulated industries.
• Strong familiarity with Quality Systems including change control, deviations, document management, and training systems.
• Detail-oriented with strong accuracy skills in document review and release.
• Excellent communication and interpersonal skills; able to collaborate effectively with internal stakeholders.
• Proficient with electronic Document Management Systems and Training Management Systems.
• Ability to prioritize workload and manage multiple tasks.

 
Physical Requirements:

• Ability to stand, bend, reach, walk, talk, and exert up to 35 pounds as needed.