Payroll Assistant

Shift - 8:00 AM 4:00 PM
Pay - $28/hr - $30/hr.

Required Skills & Experience
Minimum 2 years of experience in payroll and timekeeping (including garnishments, taxes, and year-end activities)
Experience processing payroll for hourly and salaried employees
Experience reviewing and auditing employee timesheets for accuracy and policy compliance
Experience monitoring daily time entries, missed punches, and scheduling exceptions
Experience auditing time entries for overtime, shift differentials, holiday pay, and premium pay eligibility
Experience preparing and submitting approved time records and payroll adjustments
Experience investigating and resolving timekeeping discrepancies and payroll errors
Experience reconciling payroll adjustments related to timekeeping errors or late submissions
Experience tracking and recording employee leave usage including annual, sick, comp, FMLA, and other approved absences
Ability to verify leave balances and ensure appropriate leave codes are applied
Analytical skills related to retro calculations of pay and time
Ability to maintain accurate documentation supporting payroll transactions
Strong attention to detail and accuracy
Knowledge of payroll and timekeeping procedures
Excellent organizational and time management skills
Strong interpersonal and customer service skills
Ability to maintain strict confidentiality
Proficiency in Microsoft Office (Excel, Word, Outlook)
Ability to manage multiple deadlines in a fast-paced environment
Ability to work in multiple systems simultaneously

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Preferred Skills & Experience
Experience with enterprise HR/payroll systems such as Oracle or PeopleSoft
Knowledge of union contracts and public sector payroll practices
Experience supporting large employee populations

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Education
Required Education:
High School Diploma or GED
Preferred Education:
Associates or Bachelors degree in Business Administration, Human Resources, Accounting, or related field

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Job Summary
The Payroll Assistant supports payroll operations by maintaining accurate employee time and attendance records and ensuring timely payroll processing. This role reviews, audits, and processes employee timesheets, resolves discrepancies, tracks leave usage, and supports payroll adjustments while ensuring compliance with organizational policies, labor agreements, and regulatory requirements.

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Job Responsibilities
Process payroll for hourly and salaried employees
Assist in entering and paying wage garnishments
Process property payroll transfer reports
Ensure benefit deductions are accurate
Conduct audits to ensure payroll accuracy and maintain data integrity
Provide support to leadership team for various accounting related projects
Review and process employee timesheets for accuracy, completeness, and policy compliance
Monitor daily time entries, missed punches, and scheduling exceptions
Audit time entries for overtime, shift differentials, holiday pay, and premium pay eligibility
Ensure time approvals are completed by supervisors prior to payroll deadlines
Prepare and submit approved time records and payroll adjustments
Investigate and resolve timekeeping discrepancies and payroll errors
Reconcile payroll adjustments related to timekeeping errors or late submissions
Maintain documentation supporting payroll transactions
Track and record employee leave usage including annual, sick, comp, FMLA, and other approved absences
Verify leave balances and ensure appropriate leave codes are applied
Coordinate with relevant teams regarding leave of absence updates
Update the timekeeping system based on employee status

Skills:
1 year experience.

Schedule Start Date:
05/04/2026

Schedule Start Date:
05/04/2026

Schedule Hours Per Week:
35.00

Schedule Hours Per Day:
7.00

Schedule Notes:
End date has been updated to 6/6 - all workers within dept will be extended in same cycle

Schedule Days Per Week:
5.00