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Job Requirements of Administrative Assistant:
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Employment Type:
Contractor
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Location:
Pomona, CA (Onsite)
Do you meet the requirements for this job?
Administrative Assistant
Careers Integrated Resources Inc
Pomona, CA (Onsite)
Contractor
Payrate - $22.19/hr. on W2
Remote with Occasional travel to onsite required.
Job Description:
Education Requirement
- High School Diploma or equivalent qualification
Day-to-Day Responsibilities / Workload
- Provide comprehensive administrative support, including scheduling meetings, coordinating logistics, arranging catering, preparing agendas, taking minutes, tracking action items, and handling document preparation and distribution.
- Conduct basic research as assigned and prepare documents, spreadsheets, presentations, and internal correspondence.
- Monitor, manage, and replenish office supplies to ensure uninterrupted daily operations, proactively addressing emerging needs.
- Identify administrative or operational gaps, implement solutions, and maintain accurate records for organizational and clerical activities.
- Update and maintain databases and spreadsheets, ensuring high standards of data accuracy and integrity.
- Recommend and implement process improvements to enhance administrative efficiency and productivity.
- Process billings, invoices, and hotel accommodations, maintaining a tracking system to ensure timely and accurate financial processing.
- Manage visitor and attendee check-ins, issue badges, and ensure adherence to security protocols for both onsite and offsite events.
- Provide general administrative support for programs; this role does not function as a direct assistant to management.
- Perform light physical tasks (up to ~10 lbs), including setting up catering and meeting materials.
- Uphold the highest standards of conduct in Producting physical, financial, and cybersecurity assets, including the secure handling of sensitive and confidential information.
Required Skills / Attributes
- Proficiency in Microsoft Office 365 Suite and SharePoint
- Familiarity with navigating Power BI dashboards to extract and update reporting data
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