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Administrative Assistant
Careers Integrated Resources Inc
Indianapolis, IN (Onsite)
Contractor
Job Title: Administrative Assistant
Location: Indianapolis, IN 46256 (Onsite Position)
Contract: 1+ Year (Possible of extension)
Shift: Monday - Friday, 1st Shift (Standard Hours)
Job Summary:
Responsibilities:
Required Skills:
Education:
Location: Indianapolis, IN 46256 (Onsite Position)
Contract: 1+ Year (Possible of extension)
Shift: Monday - Friday, 1st Shift (Standard Hours)
Job Summary:
- Provides analytical and specialized administrative support to relieve and assist executive, administrative, line and staff managers of complex details and advanced administrative duties.
- Analyses problems, determines approach, to compile recommendations.
- Coordinates activities between departments and outside parties.
- Contacts company employees at all organizational levels to gather information and prepare reports.
- Work is generally of a critical or confidential nature.
- Represents the department in a polished and professional manner.
- Assignments may be in various functional areas.
Responsibilities:
- Supports assigned manager and team with a variety of routine to advanced administrative and operational activities including but not limited to:
- Scheduling and coordinating onsite/offsite meetings and/or larger scale events.
- Coordinating domestic and international travel and conference calls.
- Channeling communication and/or materials.
- Coordinating interview scheduling, office moves, office supply management and vendor relationships.
- Creating and submitting purchase orders and compiles expense reports.
- Streamlines and reduces unnecessary administrative or operational burdens from
- manager and other team members.
- Represents the department in a highly polished and professional manner.
- Serves as the department lead on new systems, processes and training compliance.
- Serves as the departmental “go-to-person” for general operational or administrative inquiries, requiring broad knowledge of departmental and organizational policies and procedures.
- Actively participates in internal company meetings with other administrative professionals, finds ways to apply new methods of working, improvements in work processes and supports an exchange of ideas among colleagues.
- Stays abreast with emerging knowledge and trends in administrative practices and collaborates with colleagues beyond own department.
- Provides back-up support to other teams as necessary, demonstrating flexibility, adaptability and positive demeanor in the face of change.
- Participates in administrative project initiatives within or outside department/functional area.
- Other duties as assigned by management.
Required Skills:
- Experience working as Administrative Assistant or in office environment.
- Experience with scheduling meetings, conference room and planning events.
- Experience with booking travelling accommodation for domestic and international.
Education:
- Associate Degree Required
- Bachelor's Degree Preferred
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