Communications Associate

Job Title: Communications Associate
Location: Indianapolis, IN 4622
Duration: 6 Months+ (Possible Extension)
Type: Contract (Temporary Support Role)

Position Summary:
The Global Ethics & Compliance team is seeking a contractor to support the Anti-Corruption Due Diligence (ACDD) program. This role assists with the daily execution of third-party due diligence processes outside the United States, ensuring timely, accurate, and audit-ready handling of compliance activities.
The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple workstreams in a fast-paced environment with limited supervision.
 
Key Responsibilities:
Due Diligence Administration

• Initiate ACDD initial assessments and renewals in coordination with engagement owners.
• Track and follow up on pending due diligence requests to ensure timely completion.

Inbox & Request Management

• Monitor and manage the ACDD shared mailbox.
• Triage incoming requests and route inquiries to appropriate stakeholders.
• Maintain response logs and documentation for tracking purposes.

Access & System Controls

• Conduct periodic access roster reviews to ensure appropriate system permissions.
• Escalate discrepancies as needed.

Documentation & Audit Readiness

• Organize historical ACDD documentation in alignment with record retention policies.
• Prepare records for internal audits and compliance reviews.

Monitoring & Reporting

• Participate in monitoring activities related to Anti-Corruption program compliance.
• Support corrective action follow-up.
• Generate ad hoc and recurring status reports to track ACDD activities.

 
Qualifications:
Required:

• Bachelor’s Degree.
• Strong organizational skills with high attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple projects simultaneously.
• Ability to work independently in a fast-paced environment with limited supervision.

Preferred:

• Experience in compliance, legal operations, risk management, or administrative support.
• Familiarity with third-party risk management tools such as Aravo, ServiceNow, or Third Party Manager.
• Experience supporting audit or regulatory review processes.

 
Ideal Candidate Profile:

• Highly organized and process-driven.
• Comfortable handling sensitive compliance documentation.
• Strong follow-through and ability to manage deadlines.
• Professional communicator capable of interacting with cross-functional stakeholders.