Accounts Payable Coordinator

Title: Accounts Payable Coordinator
Location: Houston TX - Hybrid; Onsite Mon-Thurs Remote- Friday
Contract: 9 Months and Possibility of Extension

JOB DESCRIPTION
Must-Have Skills (Top 3):
Accounts Payable, Accounting, Shared Services
Communication, phone skills, customer service
Self-starter, demonstrates initiative and works under minimal supervision; analytical/attention to detail, ability to meet deadlines, MS Office

Additional Must-Have Skills:
Demonstrated skill in planning, organizing, and coordinating work assignments to effectively meet tight and/or multiple deadlines.
Handling multiple tasks simultaneously.
Managing conflicting priorities and demands.

Nice-to-Have Skills (Top 3):
Knowledge of T&E / Pcard and/or Concur
Advanced Excel Skills
Training within areas of expertise, and strong analytical and communication skills
System or Business Function Supported:
Concur
Service Now
Outlook
Excel

Job Summary
This intermediate level position provides support to Client employees transitioning from the Client card program to Client card program, systems and processes. This position is a liaison between the AP Card Services team and the Client employees and works to manage the transitional activities helping employees navigate through the process of moving from one system to another. This involves communicating by phone, email, providing training and guidance as needed, ensuring prompt responses and resolution of all inquiries and tasks assigned.

Essential Duties and Responsibilities may include the following. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other duties may be assigned.
Drives utilization of corporate card policy and procedures.
Provide hands-on training and documentation as needed to employees as they transition from one system to another
Direct and engage in Accounts payable activities including but not limited to, new card applications, training completion, and questions regarding new policies and procedures
Uses data to manage the transition of Client Pcard suppliers, Client Pcard cardholders and T&E cardholders to Client cards and systems.
Must understand the objective and provide key insights on project s progress, making recommendations as needed
Review and organize large amounts of data outside of the source system - using Excel or other similar tools
Quickly track and report on the transition s progress.
Provide suggestions on how to report on findings and key metrics and provide detailed tracking
Collaboration: Working with cross-functional teams to align data-driven decisions with business goals.
Strong verbal and written communication
Familiarity with Concur, ServiceNow and strong data analysis skills preferred
Data Analysis: Collecting, organizing, and analyzing data to identify trends and insights for tracking and reporting the transition to Client
Develops process documentation.
Evaluates process and procedures for continuous improvement.
Facilitates compliance with and communication of Corporate Card policies & procedures.
Coordinate and host training calls with Concur users, utilizing TEAMS and Power-point.

Qualifications
The requirements listed below are representative of the qualifications necessary to perform the job.
Education and Experience
Required: High school diploma or G.E.D, and four or more years previous experience in a corporate setting.
Work experience in a procurement related position.

Preferred: Associate Degree, some college, knowledge of Accounts Payable

Other Knowledge, Skills or Abilities Required
Excellent communication skills (verbal and written); ability to clearly converse in English on the phone and in email. Conveys information and directions clearly and accurately.
Advanced Microsoft Office skills (Outlook, Word, Excel, PowerPoint)
Proficient with ERP Accounting Software
Proficient in Concur or other expense reimbursement software
Experience in Service Now or other service ticket software
Excellent interpersonal skills, pleasant phone manner and professional attitude
Extremely strong organizational skills, attention to detail, high degree of accuracy, resourceful, and self-directed.
Able to work as an individual contributor or a member of a multidisciplinary team
Basic accounting, reporting, math and data entry skills
Ability to maintain confidentiality
Ability to prioritize and multi-task, work under pressure and meet deadlines required
Adaptable, creative and team oriented
Products using critical thinking and problem-solving skills to find a solution or complete a task.
Ability to visualize, articulate and conceptualize given available information.
Ability to make independent decisions in accordance with departmental policies and procedures.
Ability to interact and work directly with all levels within the company.
Leadership qualities including ownership, accountability, company engagement, being proactive and ability to see the big picture.

Work Environment
Listed below are key points regarding environmental demands and work environment of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.
Required to use motor coordination with finger dexterity (such as keyboarding, machine operation, etc) most of the work day;
Normal setting for this job is: office setting.
Must be available to work standard business hours, as well as be available to work non-standard hours in case of emergency (natural disasters, power outages, etc.) Should also be available, as needed, for afterhours calls with the offshore team.