ANF Coordinator

Please note: in line with *** policy, this role is VDI only. *** will not be providing a laptop or equipment.

• Work location: Atlanta, GA – approx. 1 day in office (remainder of time remote)
• Expected hours per week: 20-30

Background on ANF Process:
Engages Healthcare Stakeholders (HCS) to deliver valuable services such as Speaker services, Advisory Boards, and Consultancy engagements. The Activity Notification Form (ANF) process ensures transparency, accountability, and compliance with Anti-Bribery and Anti-Corruption (ABAC) policies. The Activity Coordinator manages the end-to-end ANF process, ensuring compliance and operational excellence.
Overall Role Objective:
The ANF Coordinator is responsible for managing the end-to-end process of submitting, tracking, and reconciling Activity Notification Forms (ANFs). This role supports activity owners in the business, partners with Ethics and Business Integrity team on ANF processes, ensures accurate documentation, and facilitates smooth collaboration between internal stakeholders.
Roles and Responsibilities:
• Support business Activity Owners to plan and assess activities by validating business needs, selecting qualified HCS based on defined criteria, and confirming compliance with relevant policies.
• Support Activity Owners to determine compensation according to Fair Market Value (FMV) guidelines.
• Submit complete and accurate Quarterly and Child ANFs in the authorized system, including necessary documentation for local and cross-border activities.
• Coordinate with Ethics & Business Integrity and other internal stakeholders for timely ANF approvals.
• Support Activity Owners to confirm engagements with HCS, discussing terms such as dates, compensation, and required institutional authorizations.
• Support Activity Owners to manage contractual agreements, ensuring contracts are accurately prepared, reviewed by legal, signed, and archived appropriately.
• Coordinate with vendor partners to verify execution of engagements and collecting attendance records, deliverables documentation, and other required documentation required in the SOP
• Reconcile invoices and other proof of payment requirements, managing compensation and related expenses accurately.
• Complete reconciliation and closure of ANFs within required timeframes, including uploads to required systems eXcelerate and others
• Collaborate with Ethics & Business Integrity Document and manage any deviations or exceptions according to the prescribed SOP.

Qualifications:
• Bachelor’s degree in Business Administration, Compliance, Healthcare Management, or related fields.
• 2+ years of relevant experience managing compliance, operational processes, or administrative support in pharmaceutical or healthcare industries.
• Strong understanding of compliance requirements
• Excellent organizational skills, attention to detail, and ability to handle multiple tasks effectively.
• Experience using electronic systems for managing compliance documentation and workflows
• Ability to collaborate cross-functionally with legal, compliance, finance, and commercial teams.
• Strong communication skills to manage interactions with internal stakeholders and external Healthcare Stakeholders.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and ability to learn new systems quickly.